AR/AP Specialist

Description

• Monitor and follow up on outstanding invoices, ensuring timely collections
• Prepare and execute payments to vendors through checks, ACH/Wire, or other approved methods
• Communicate with customers regarding payment status, payment terms, and outstanding balances
• Review and reconcile customer accounts to resolve discrepancies or billing issues
• Continuously identify opportunities for process improvement and efficiency in AR and AP functions
• Verify and process incoming vendor invoices, matching them with purchase orders and any relevant receiving documents
• Collaborate with sales and sales support teams to address customer inquiries or disputes
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Prepare and send regular statements to customers to facilitate collections
• Assist in the analysis of accounts payable data and aging reports
• Ensure compliance with company policies, procedures, and accounting standards
• Process and post incoming customer payments accurately and promptly
• Ensure proper coding and approval of invoices in accordance with company policy
• Assist in month-end and year-end closing processes related to AR and AP
• Assist with the preparation of 1099 forms and other relevant tax-related documents
• Assist in the analysis of accounts receivable data and aging reports
• Maintain organized and accessible records of vendor transactions and interactions
• Support the preparation of financial reports and contribute to financial analysis as needed
• Maintain accurate and up-to-date records of customer transactions and interactions
• Participate in external audits, providing necessary documentation and explanations

Requirements

• Excellent analytical and problem-solving skills with attention to detail
• Proficiency in using accounting software and ERP systems (e.g., QuickBooks, Netsuite, Quickbase) is preferred
• Effective communication and interpersonal abilities to interact with customers and vendors
• This role may require up to 10% travel within the US
• Strong organizational skills and ability to meet deadlines in a fast-paced environment
• 4+ years of experience in accounts receivable and accounts payable functions
• Bachelor's degree in Accounting, Finance, or related field a plus
• Strong understanding of accounting principles and financial processes
• Comfortable working on-site in our Irving, TX location Monday-Friday

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance