Facilities Administrative Assistant

Description

• Provide administrative support to assigned departments and teams.
• Assist with creation of Purchase Orders and perform Receipt/Approval on department related invoices
• Coordinate and schedule meetings and appointments for assigned leaders.
• Assist with managing facility expense budgets and project data
• Assist with maintenance and distribution of physical keys, fobs, and security access for employees
• Respond to and resolve administrative inquiries and questions.
• Maintain office supplies and coordinate maintenance of office equipment.
• Record and distribute minutes or other records for meetings.
• Coordinate utility services, accounts, and account data
• Assist with maintaining facility/property data and related sub-asset data.
• Maintain filing systems as assigned.
• Prepare agendas and schedules for meetings.
• Retrieve information as requested from records, emails, minutes, and other related documents; prepare written reports or summaries of data when needed.
• Draft and distribute written communications, including letters, memos, reports, and announcements in an effective and timely manner.

Requirements

• Strong computer proficiency with a working knowledge of Microsoft office products.
• Dependable and punctual, able to excel with minimal supervision.
• Ability to draft, revise, and edit communications.
• Ability to work towards and reach deadlines.
• Sedentary work, requiring lifting up to 10lbs.
• Highly organized and detail oriented.
• Filing and records keeping skills.
• High School Graduate or GED.
• Repetitive motion associated with operating a computer and other office equipment.
• Excellent communication skills as well as strong interpersonal and relationship skills.

Benefits

• Inside, climate-controlled working conditions.

Training + Development

Interview process

Visa Sponsorship

Security clearance