Facilities Coordinator - Office Services

Overview

Coordinate office facilities, vendor management, maintenance, and workspace setups.

Key Responsibilities

• preventive maintenance
• maintenance scheduling
• ticket management
• safety inspections
• vendor management
• renovation inspection

Tasks

-Inspecting progress on renovations, build-outs, and office improvements -Overseeing preventive maintenance of HVAC systems, office equipment, and facility infrastructure -Providing onsite support to departments with special requests or facility needs -Coordinating office relocations, space assignments, and floor plan updates -Coordinating and scheduling preventive and routine maintenance activities -Supporting HR, IT, and business leaders with workspace setups for new hires, including workstation prep, supplies, access cards, and IT coordination -Reviewing and completing FreshService tickets with accuracy and follow-through -Providing regular updates to stakeholders on facility conditions and service requests -Conducting monthly and quarterly site safety inspections -Managing vendors — identifying providers, obtaining COIs/W-9s, reviewing proposals, overseeing performance, and processing invoices

Requirements

• customer service
• preventive maintenance
• microsoft office
• freshservice
• high school
• 1+ years

What You Bring

-Strong customer service with excellent written and verbal communication skills -1+ years of experience in facilities support -Ability to multitask, stay organized, and meet demanding deadlines -Familiarity with preventive maintenance and safety compliance practices -Experience in facilities coordination, construction support, or vendor management -High school diploma or equivalent -Travel up to 75% -Pass background checks, drug screenings, and maintain ongoing eligibility for company travel and security access -Valid driver’s license with a clean driving record -Lift up to 50 lbs., bend, walk, kneel, push/pull, stand for extended periods, and work on ladders -A reputation for being detail-oriented, adaptable, and proactive in a fast-paced environment -Proficiency with Microsoft Office -Experience using FreshService or other ticketing software

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Benefits

-Our culture champions continuous learning and personal growth -Family Support: Paid maternity and parental leave to help you focus on what matters most. -Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc. -Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team. -Referral Bonuses: Know great talent? Get rewarded for helping us grow. -Employee Stock Ownership Plan (ESOP) -Community Impact: Company-sponsored volunteer days and philanthropic initiatives. -Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support. -Career Growth: Great internal mobility opportunities to advance your career. -Professional Development: Memberships to industry organizations to keep you connected and growing. -Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.

About Lja

-LJA has built a reputation as a leading provider of engineering, planning, and consulting services. -The company offers innovative solutions across multiple sectors, including transportation, water resources, and land development. -LJA takes on complex projects, ranging from large-scale infrastructure to community-focused initiatives. -LJA's work is diverse, from designing efficient transportation systems to revitalizing water resources for sustainable communities. -Their portfolio includes impactful projects for municipal governments, private developers, and energy firms.

Sector Specialisms

Security Clearance

-pass background checks and drug screenings -maintain eligibility for company travel and security access