Scheduling Coordinator
Actalent
Administrative & project coordinator supporting environmental engineering projects.
27 days ago ago
$50,000 - $73,000
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Santa Ana, CA
Office Full-Time
Company Size
5,000 Employees
Service Specialisms
Technical consultation
Performance analysis
Physical development
Injury prevention and recuperation
Sports psychology
360° Marketing
Consultancy with clubs and sporting entities
Legal services
Sector Specialisms
Utilities
Power
Automotive
Food and Beverage
Consumer Products
Industrial Goods
Manufacturing
Mechanical Engineering
Role
What you would be doing
vendor management
ajera billing
technical docs
database management
purchasing logistics
calendar management
- Assist with vendor management and contract documentation
- Use Ajera (Deltek) for billing and timesheet tracking
- Provide reception support and manage business correspondence
- Coordinate and prepare technical documents, reports, RFIs, and proposals
- Support onboarding, building operations, and administrative staff
- Manage calendars, travel arrangements, and expense reports for senior staff
- Maintain databases and track project timelines and compliance
- Handle purchasing, shipping logistics, and marketing materials
What you bring
ajera
deltek
procore
ms office
gis
5+ yrs
- Evaluated on accuracy, responsiveness, and ability to manage multiple priorities
- Exposure to water resource and environmental engineering projects
- Familiarity with Ajera, Deltek, Procore, SharePoint, DocuSign, and CRM systems
- Bonus: Bilingual (Mandarin/English), GIS familiarity (Esri ArcGIS), and graphics/presentation prep
- Strong communication, multitasking, and confidentiality skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Project)
- Fountain Valley, CA (On-site only; local candidates preferred)
- 5+ years of administrative experience, preferably in engineering, construction, or architecture
- Experience with technical writing, vendor coordination, and project documentation
- Flexible Spending Accounts (FSAs) for medical and dependent care
- Short-term and long-term disability insurance
- Salary Range: $50,000 – $73,000/year
- Association dues reimbursement
- 30-60-90 day performance reviews with quarterly check-ins
- Privately held (not an ESOP), allowing for generous and flexible bonus distributed twice a year based on company profitability, role, tenure, and individual contributions
- Tuition and training reimbursement
- Work on-site in a supportive and engaging office environment
- Bereavement leave
- Life and AD&D insurance
- Fitbit health incentive program; can earn up to $300/quarter for steps and active minutes
- 401(k) with discretionary matching based on quarterly basis profit -- have been doing 50% lately up to 10% of salary on quarterly basis
- Mentorship programs and leadership development opportunities
- Career paths available across project coordination, technical documentation, and operations
- Reimbursement for out-of-pocket medical expenses (e.g., co-pays, deductibles); Up to $2050 per year for out-of-pocket medical expenses if on the company's insurance plan. If not on the plan, up to $3000 per year
- Unique perks: in-house golf course, yoga ball chairs, stand-up desks, snacks, and wellness reimbursements
- Monthly in-house training sessions and access to 100+ recorded courses
- Medical, dental, and vision insurance for employees and dependents: Two HSA programs with a $0 premium option, two PPO programs, and various dental plans
- Employee referral bonus program
- Paid time off (PTO) and paid holidays
- 10- talks - lunch and learns every 10th day of year
- Flexible work arrangements
- Dress Code: Business casual + Casual Fridays with complimentary breakfast
- Reimbursement for professional license and exam fees
- Reimbursement for personal wellness programs (e.g., gym memberships); $100 per quarter for personal wellness expenses such as gym memberships, nutrition classes, or first aid/CPR training ( Offered every 2 years, paid for by the company)
- Employee Assistance Program (EAP) for counseling, legal, and financial services
- Opportunity to train alongside a retiring coordinator for a smooth transition
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
$1.3B Annual Revenue
Revenue Figure
Generated annually through a network of technical and consulting services.
27,500+ Consultants
Consultants Network
Comprises a global network of expert professionals across industries.
- Born in July 2021 by merging Aerotek’s engineering & sciences arm with EASi, Actalent emerged as a focused engineering-and-science partner.
- Backed by Allegis Group, it drives scale and speed to market via contract, managed, and technical services.
- Headquartered in Maryland with global reach, it deploys specialized teams across North America, Europe, and APAC on Fortune 500 projects.
- Typical engagements span EV design, vaccine development, lab services, clinical research, and infrastructure systems.
- Expertise covers a wide spectrum: aerospace, defense, healthcare, manufacturing, software systems, environmental and civil engineering.
- We empower people to realize their full potential by providing opportunities to grow and learn.
- We build lasting relationships based on trust, integrity, and respect.
- We champion innovation, continuously seeking creative solutions.
- We are committed to delivering exceptional results for our clients and employees.
- We foster a collaborative environment where team members contribute to collective success.
2050
Target Year
The company has set a goal to achieve net-zero emissions by the year 2050.
- focused on reducing its carbon footprint and enhancing environmental sustainability.
- committed to making energy-efficient investments and improving operational practices for sustainability.
- focuses on reducing waste and increasing recycling in its operations.
- This company prioritizes creating an inclusive workplace where diverse perspectives are valued.
- The organization strives to increase gender diversity and empower women at all levels.
- The company regularly monitors and tracks progress on gender-related diversity goals.
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