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Receptionist, Office Coordinator
Colliers
Receptionist and Office Coordinator responsible for providing service excellence, overseeing office operations, and supporting real estate management services.
23d ago
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years), Junior (1-3 years)
Full Time
Calgary, Alberta, Canada
Office Full-Time
Company Size
22,940 Employees
Service Specialisms
Consulting
Corporate Facilities
Investment Services
Landlord Representation
Tenant Representation
Project Management
Urban Planning
Property Management
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
What you would be doing
work order system
contact management
report preparation
brand ambassador
space allocation
inventory management
- Coordinate and support in-office employee and client events.
- Perform a variety of administrative duties and tasks as assigned by the property management team.
- Assist with workplace space allocation regular floor plan updates.
- Update internal process documentation for Reception and the Business Services team.
- Oversee the MRI Angus Work Order system.
- Responsible for maintaining an appropriate inventory of stationery, office, and kitchen supplies.
- Collaborate with partners and business leaders to ensure a seamless onboarding journey for new employees.
- Maintain tenant/property contact information and tenant manuals.
- Prepare and distribute MRI Angus reports.
- Support the property management team with tenant communications and community engagement events.
- Proactively oversee all property and related items point person and Landlord liaison for facilities, cleaning & maintenance.
- Provide support and coverage for other team members as needed.
- Ensure meeting rooms and shared spaces are well kept and properly maintained.
- Responsible for designing a delightful and welcoming environment for employees and guests.
- Oversee the office's overall operations.
- Liaise with key suppliers/vendors; ensure contracts are organized and up to date.
- Direct incoming and outgoing mail; arrange and track couriers.
- Greet clients in a friendly and professional manner in person and over the telephone.
- Act as a brand ambassador, positively representing and promoting company culture and values to clients, visitors, and employees.
- Administer the Tenant Insurance Certificate program.
What you bring
communication
organized
detail
microsoft
flexible
prioritized
- Excellent interpersonal and communication skills, ability to work with a diverse group at all levels of the organization.
- Skillfully answer and direct incoming telephone, email, and online inquiries.
- Minimum 2 years of business or office experience in a progressive, fast-paced client-facing environment.
- Strong attention to detail, highly organized and dependable, with strong ability to prioritize and follow up, including being flexible and adapting to work effectively in changing situations.
- Proficient in Microsoft Office Word, Excel, PowerPoint, and Teams, including Outlook, with demonstrated ability to learn other programs quickly.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa Sponsorship- applicants must be currently authorized to work in canada on a full-time basis. the employer will not sponsor applicants for work visas.
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People also searched
Company
Overview
$5B Revenue
Annual Revenue
Delivers nearly $5 billion in annual revenue across its services.
76 Acquisitions
Growth Through Mergers
Expanded its portfolio through 76 strategic acquisitions over the past decade.
$100B Assets
Real Assets Managed
Manages over $100 billion in real assets through private capital strategies.
20% Returns
Shareholder Growth
Achieved compounded shareholder returns of ~20% annually over 30 years.
- A global leader in real estate and infrastructure, evolving from regional roots.
- Diversifies services across real estate, engineering, and investment management.
- Handles high-value transactions and manages large-scale infrastructure projects.
- Offers comprehensive advisory and consulting services globally.
27.6% reduction
Emissions Reduction
Achieved a 27.6% reduction in Scope 1 & 2 emissions per square foot from 2021 to 2024.
170 vehicles
Electric Vehicle Fleet
Expanded electric vehicle fleet to over 170 vehicles, representing a fivefold increase in two years.
87.4% offices
Health-Safety Ratings
87.4% of Colliers offices ≥ 2,500 sq ft earned WELL Health-Safety ratings in 2024, up from 35% in 2022.
AA rating
ESG Performance
Received MSCI ESG rating of AA as of February 2024.
- Launched Built to Last sustainability strategy with pillars: Environmental sustainability, Workplace experience, Ethical governance & practices.
- Science Based Targets Initiative (SBTi)-approved Scope 1, 2 & 3 emissions reduction targets for 2030, aligned with Paris Agreement 1.5 °C goal.
- Aim to halve global building emissions by 2030 and fully decarbonize all operational buildings by 2050.
33.5% Women
Management Roles Globally
Percentage of women held in management roles as of 2023, showing an increase of 1.8 percentage points since 2021.
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