Document Administrator

Description

• Review vendor enrollment documentation to ensure compliance with company policies and mitigate risk
• Cross-train with the Compliance Administrator to support insurance and bonding processes
• Partner with operations to prepare and issue subcontract agreements, ensuring proper authorization and signatures are secured
• Collaborate with vendors to complete enrollment within two business days and assist with any questions
• Verify and process all incoming vendor change requests
• Track outstanding subcontract agreements and provide status updates to ensure contracts are fully executed within five days of issuance
• Cross-train with the Expense Administrator to support expense reimbursement and recovery processes

Requirements

• Strong organizational and time-management skills
• Experience with Vista and DocuSign is an asset
• Exceptional attention to detail in all aspects of work
• Clear and professional communication skills with individuals at all levels of the organization
• 1–3 years of experience in document control, administration, or accounting
• Ability to learn and adapt to new software and systems
• Strong teamwork skills with the ability to work independently when needed
• Ability to interpret and follow company policies and procedures
• Experience in the construction industry is an asset

Benefits

• RRSP matching program to aid and prepare employees for long-term financial security
• Leadership conferences that allow employees to connect and collaborate
• Well rounded employer paid benefits program including health, dental, vision care and employee assistance program
• Competitive wages
• We are 100% employee owned. Every person who works for Chandos can become an owner. There is only one class of units at Chandos, because we believe everyone should be treated equal. We talk about being an entrepreneurial-minded organization and you can be sure we mean it!
• Educational assistance for employees who wish to pursue job-performance enhancing education
• Regular company-wide engagement opportunities
• Recognition and annual salary reviews program

Training + Development

Interview process

Visa Sponsorship

Security clearance