Assist in planning and executing corporate events, luncheons, retirement, and anniversaries while supporting managers and HR in organizing employee engagement activities and event committees.
Efficiently organize and coordinate logistical arrangements (lunch orders, transportation, for all internal/external customer and visitor meetings.
Work on special projects for the business unit or individual operating companies as assigned.
Assist with timekeeping and payroll timesheet auditing.
Provide support for the health and safety based programs(Voyagers, Randoms, etc) .
Assist managers with various administrative tasks, ensuring efficient workflow.
Responsible for inputting requisitions and receiving purchase orders. Creates and submits the Terminal's Purchase Orders (POs) for approval, adhering to established workflow procedures.
Monitor utility consumption and compile data for the monthly reporting.
Serve as the primary, professional, and welcoming contact for all visitors at reception, managing guest sign-ins and maintaining lobby protocols.
Responsible for small purchases for the terminal, such as office and cleaning supplies.
Coordinate cleaning contractors and small repairs in the office building.
Review and adjust benefit invoices for accuracy.
Adhere by all applicable safety procedures and practices for the location and position; participate in appropriate safety training; demonstrate commitment to and support of SHEQ principles and values; champion safety as a top priority
Ensure timely payment by monitoring all outstanding payables.
Requirements
twic
aa degree
microsoft office
google workspace
communication
organizational
Excellent written and verbal communication skills.
Must possess or be able to obtain a TWIC (Transportation Worker Identification Credential) as required by the Maritime Transportation Security Act.
AA degree in Business (preferred) or High school diploma or GED
4 – 7 years office clerical experience
Certified Professional Secretary preferred
Strong organizational and multitasking abilities with attention to detail.
Proficiency in Microsoft Office Suite, Google Workspace, and scheduling software.
College courses in business, finance, or related fields helpful
Ability to work independently and manage priorities in a fast-paced environment.
Benefits
Paid Time Off and Sick Days
Medical / Dental / Vision Insurance
Accident Insurance
Employee Assistance Program
Tuition Reimbursement
Universal Life
Competitive, market-based compensation package depending on your experience and
Basic and Supplemental Life/AD&D Insurance
Flexible Spending Account Options
Paid Holidays (Fixed and floating)
Short Term/Long Term Disability Insurance
Career development and growth opportunities.
Hospital Indemnity Insurance
Critical Illness Insurance
ID Theft Insurance
401(k) Incentive Savings Plan
Legal Plan
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
company will not sponsor immigration or work visas.
Security clearance
Information not given or found
Company
Overview
Since 1998
Founded Year
The company was established in 1998 and has since grown into a global leader in storage services.
70 Terminals
Global Presence
Operates over 70 terminals in strategic locations across the globe.
Specializes in providing storage solutions for chemicals, oil, gas, and biofuels.
Services cater to energy, industrial, and logistical sectors, offering seamless storage and distribution.
Deep expertise in handling hazardous and non-hazardous materials with utmost safety standards.
Focus on sustainable energy solutions and smart logistics to future-proof services.
Culture + Values
Safety first, always
Integrity and transparency
Customer focus and reliability
Sustainability and innovation
Collaboration and teamwork
Continuous improvement and personal development
Environment + Sustainability
By 2050
Net Zero Target
The company is committed to achieving net zero emissions by 2050, aligning with global climate goals.
20% CO2 reduction
Emissions Goal
The company aims to reduce CO2 emissions by 20% by 2030, a significant step toward sustainability.
Focus on renewable energy infrastructure
Commitment to circular economy practices
Active investment in energy transition projects
Sustainable logistics solutions with minimized environmental impact
Inclusion & Diversity
30% Female Leadership
Gender Diversity Target
The initiative aims to achieve a 30% female representation in leadership roles by 2025.
Promoting inclusive leadership development programs
Continuous focus on creating an inclusive work environment
Encouraging a culture of respect and mutual understanding