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Admin Executive | Al Futtaim Engineering | Al Futtaim Contracting
Al-Futtaim
Manage admin tasks: property, data, office upkeep, assets, and fleet management.
9d ago
Junior (1-3 years)
Full Time
Jiddah, Makkah, Saudi Arabia
Office Full-Time
Company Size
44,000 Employees
Service Specialisms
Retail
Automotive
Financial Services
Real Estate
Construction
Engineering
Design
Property Development
Sector Specialisms
Automotive
Financial Services
Health
Real Estate
Retail
Education
Aftersales & Logistics
Power & Marine
Role
What you would be doing
vendor coordination
lease management
asset management
facility maintenance
reporting
inventory control
- Oversee vendor coordination and performance monitoring.
- Ensure leases are attested as per the requirements of the Kingdom.
- Monitor stock levels and maintain records for stationery and cafeteria supplies.
- Ensure premises are maintained as per approved standards and assist with furnishing, refurbishments, and movement of locations.
- Prepare and deliver accurate monthly reports on key administrative metrics and compliance indicators.
- Ensure all lease agreements are created in REFX and properly tracked.
- Coordinate replenishment based on consumption trends and business needs.
- Create PRs for all services managed by the HR and Admin Department and verify invoices for payment.
- Ensure all office premises meet the highest hygiene standards.
- Prepare periodic reports on vehicle usage, fuel consumption, and delivery efficiency.
- Schedule regular maintenance, repairs, and inspections.
- Track fuel usage, mileage, and vehicle performance.
- Monitor and document the movement of assets.
- Maintain and update asset list of all business assets, IT equipment, furniture, and whitegoods.
- Ensure all administrative data is consistently updated, error-free, and securely managed.
- Coordinate and renew Annual Maintenance Contracts (AMCs) for critical office systems while ensuring cost-efficiency and compliance.
- Monitor transportation expenses and support cost optimization initiatives.
- Maintain a tracker for record-keeping and analysis.
- Ensure timely payment of utilities and telecommunications to avoid service interruptions.
- Coordinate with drivers for vehicle availability and assignments.
- Ensure all office premises are maintained to the highest standards, including regular inspections, timely repairs, and upkeep of facilities.
- Maintain company vehicle records (registration, insurance, lease agreements, servicing, etc.).
- Assist in preparing the necessary documentation for renewal of leases for offices, camps, warehouses, and showrooms and release of payments.
- Ensure all transportation activities comply with company policies and government regulations.
- Ensure inventory lists are always up to date and conduct yearly inventory assessments.
What you bring
bachelor's
communication
organization
teamwork
ms office
2‑3 yrs
- Bachelor’s degree in Business Administration, Facilities Management, or a related field.
- Strong communication skills for effective collaboration with stakeholders.
- Organizational and systematic ability to manage multiple tasks simultaneously.
- Team player with a positive attitude and ability to work collaboratively.
- Experience in managing office maintenances, lease agreements, fleet management, and asset tracking is preferred.
- Attention to detail ensuring accuracy in data management and reporting.
- Proficiency in MS Office applications, especially Word and Excel.
- Minimum 2-3 years of experience in administration or a related field.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
AED 11.4 bn
Annual Revenue
The company generates billions of dirhams annually, highlighting its significant regional economic impact.
30 Brands
Automotive Portfolio
Showcasing the company's extensive automotive presence across multiple countries in MENA and Asia.
300+ Stores
Retail Network
Highlighting the extensive retail operations that bring global brands to local markets.
- Born in the 1930s as a family venture in Dubai, it evolved into a regional powerhouse across 18 countries.
- It built a portfolio spanning automotive, retail, real estate, finance, health, and education divisions.
- Real estate highlights include Dubai Festival City, mixed-use developments, and logistics hubs.
- Financial services include insurance, broking, and consumer financing across the region.
- Health segment delivers modern clinics and patient-centric care solutions.
- Education arm partners with global institutions, supports Arabic excellence, and collaborates with NASA challenges.
- The narrative includes pioneering projects like hydrogen fuel stations and AI-driven retail innovation.
- Customer obsession: We put the customer at the center of everything we do.
- Integrity: We act with honesty and integrity in everything we do.
- Innovation: We constantly seek new ways to improve and innovate.
- Excellence: We are committed to delivering excellence in all our operations.
- Sustainability: We are focused on creating a better future for all by delivering sustainable solutions.
2050
Net Zero Emissions Target
Commitment to achieving net-zero emissions by a specific year, reflecting long-term sustainability goals.
- Expanding the portfolio of sustainable products and services across industries.
- Improving energy efficiency across operations.
- Minimizing waste and promoting recycling in all facilities.
- Implementing green building initiatives in all new developments.
- Gender Diversity: Increased focus on balancing gender representation in leadership roles.
- Workplace Inclusion: Initiatives aimed at fostering a more inclusive work environment for all employees.
- Employee Resource Groups: Support for various employee-led groups that focus on diverse needs and communities.
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