Office Coordinator at Lionakis in San Diego, CA | USD54,300-71,300 | Kablio

Role

Description

safety training

security management

invoice reconciliation

guest services

conference setup

event coordination

Coordinate safety procedures and provide appropriate safety training to employees
Implement and oversee office security protocols, including managing access keys
Review and submit invoices and manage monthly credit card reconciliations
Serve as the first point of contact at the office by monitoring the entry, greeting and escorting guests, and managing incoming mail and deliveries
Oversee conference room setup and breakdown for meetings, lunches, and special events
Schedule and coordinate on-site and off-site meetings, events, travel arrangements, and catering services, including tracking project progress, maintaining documentation, and preparing/distributing project-related materials

Requirements

ms office

newforma

procore

high school

it support

a/e/c

Experience preparing and editing documents to ensure accuracy, proper formatting and adherence to administrative guidelines for external communication
Familiarity with data management and entry, supporting executives, and basic editing of MS Word documents, PowerPoint presentations and Excel sheets
Familiarity with and exposure to the A/E/C industry and terms, including the DSA (Division of the State Architect)
High school graduate or equivalent
Familiarity with project management software such as Newforma and ProCore
Ability to perform tasks that may require transportation
Experience in Microsoft Outlook, Word, Excel, and PowerPoint
Organizational skills such as maintaining and monitoring an organized, tidy and well-stocked supply, equipment and storage areas, and office kitchen
Experience with light IT support such as troubleshooting basic hardware and software issues, setting up office equipment, and maintaining user accounts for software and systems

Benefits

Hybrid work flexibility, every-other-Friday off options, and a comprehensive benefits package (bonus plan, 401(k) with match, health/dental/vision, generous PTO)
The chance to shape stories that impact real communities

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded in 1909

Founded Year

The firm was established by California’s first State Architect, marking the beginning of a century-long legacy in design and construction.

$35-100M Revenues

Annual Revenue Range

The company maintains steady growth with estimated annual revenues between $35 million and $100 million.

1st Sacramento High-Rise

Notable Project

The firm was responsible for designing the first high-rise building in Sacramento, setting a precedent for future developments.

Headquartered in Sacramento with offices in Irvine, San Jose, Oakland, and Honolulu, it serves clients across the western U.S.
Over more than a century, it has shaped high-rise, civic, education, and healthcare projects.
With in-house teams spanning architecture, structural engineering, interior design, planning, graphics, and sustainability.
Specializing in civic, education, and healthcare markets, its portfolio includes courthouses, campuses, and clinics.
The firm’s story highlights long-lasting client partnerships and a consistent record of design that transforms communities.

Culture + Values

We see design in every opportunity.
We act with integrity, respecting others to earn and retain their trust.
We lead with humility, bringing expertise and inspiration to each endeavor.
We make a difference in our communities, with work that matters and a culture of giving.
We put people first, promoting work life balance and professional growth while valuing diverse perspectives.
We will create a better future for those who follow.

Environment + Sustainability

38.49% Energy Use

Energy Savings Achievement

Sonora Courthouse achieved a significant reduction in energy use through strategic sustainability measures.

68.49% Outdoor Water

Outdoor Water Conservation

A notable reduction in outdoor water usage, contributing to broader environmental goals.

39% Indoor Water

Indoor Water Efficiency

Efficient water management reduced indoor water consumption by a significant percentage.

87 ENR Ranking

Top Green Design Firm

Improved ranking to 87 in ENR's Top Green Design Firms list, reflecting commitment to sustainable design.

Signatory of the AIA 2030 Commitment; developed an early Sustainability Action Plan.
Dedicated Sustainability Studio focuses on integrated design, LEED, CHPS, SITES,光伏, daylighting, and wellness strategies.
Multiple LEED-certified projects (Gold, Silver, Platinum).
Promotes green office operations, alternative transportation, and flexible schedules to reduce emissions.
Incorporates in-house photovoltaic consulting and renewable energy integration across projects.

Inclusion & Diversity

110+ years

Experience in fostering inclusivity

Over a century of experience in leveraging collective power to drive innovation through diverse perspectives.

Fostering an inclusive culture that values and promotes diversity and equity to strengthen the workplace and practice.
No specific gender breakdown or numeric targets publicly available.

Articles

Careers

Projects

Role

Description

safety training

security management

invoice reconciliation

guest services

conference setup

event coordination

Coordinate safety procedures and provide appropriate safety training to employees
Implement and oversee office security protocols, including managing access keys
Review and submit invoices and manage monthly credit card reconciliations
Serve as the first point of contact at the office by monitoring the entry, greeting and escorting guests, and managing incoming mail and deliveries
Oversee conference room setup and breakdown for meetings, lunches, and special events
Schedule and coordinate on-site and off-site meetings, events, travel arrangements, and catering services, including tracking project progress, maintaining documentation, and preparing/distributing project-related materials

Requirements

ms office

newforma

procore

high school

it support

a/e/c

Experience preparing and editing documents to ensure accuracy, proper formatting and adherence to administrative guidelines for external communication
Familiarity with data management and entry, supporting executives, and basic editing of MS Word documents, PowerPoint presentations and Excel sheets
Familiarity with and exposure to the A/E/C industry and terms, including the DSA (Division of the State Architect)
High school graduate or equivalent
Familiarity with project management software such as Newforma and ProCore
Ability to perform tasks that may require transportation
Experience in Microsoft Outlook, Word, Excel, and PowerPoint
Organizational skills such as maintaining and monitoring an organized, tidy and well-stocked supply, equipment and storage areas, and office kitchen
Experience with light IT support such as troubleshooting basic hardware and software issues, setting up office equipment, and maintaining user accounts for software and systems

Benefits

Hybrid work flexibility, every-other-Friday off options, and a comprehensive benefits package (bonus plan, 401(k) with match, health/dental/vision, generous PTO)
The chance to shape stories that impact real communities

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded in 1909

Founded Year

The firm was established by California’s first State Architect, marking the beginning of a century-long legacy in design and construction.

$35-100M Revenues

Annual Revenue Range

The company maintains steady growth with estimated annual revenues between $35 million and $100 million.

1st Sacramento High-Rise

Notable Project

The firm was responsible for designing the first high-rise building in Sacramento, setting a precedent for future developments.

Headquartered in Sacramento with offices in Irvine, San Jose, Oakland, and Honolulu, it serves clients across the western U.S.
Over more than a century, it has shaped high-rise, civic, education, and healthcare projects.
With in-house teams spanning architecture, structural engineering, interior design, planning, graphics, and sustainability.
Specializing in civic, education, and healthcare markets, its portfolio includes courthouses, campuses, and clinics.
The firm’s story highlights long-lasting client partnerships and a consistent record of design that transforms communities.

Culture + Values

We see design in every opportunity.
We act with integrity, respecting others to earn and retain their trust.
We lead with humility, bringing expertise and inspiration to each endeavor.
We make a difference in our communities, with work that matters and a culture of giving.
We put people first, promoting work life balance and professional growth while valuing diverse perspectives.
We will create a better future for those who follow.

Environment + Sustainability

38.49% Energy Use

Energy Savings Achievement

Sonora Courthouse achieved a significant reduction in energy use through strategic sustainability measures.

68.49% Outdoor Water

Outdoor Water Conservation

A notable reduction in outdoor water usage, contributing to broader environmental goals.

39% Indoor Water

Indoor Water Efficiency

Efficient water management reduced indoor water consumption by a significant percentage.

87 ENR Ranking

Top Green Design Firm

Improved ranking to 87 in ENR's Top Green Design Firms list, reflecting commitment to sustainable design.

Signatory of the AIA 2030 Commitment; developed an early Sustainability Action Plan.
Dedicated Sustainability Studio focuses on integrated design, LEED, CHPS, SITES,光伏, daylighting, and wellness strategies.
Multiple LEED-certified projects (Gold, Silver, Platinum).
Promotes green office operations, alternative transportation, and flexible schedules to reduce emissions.
Incorporates in-house photovoltaic consulting and renewable energy integration across projects.

Inclusion & Diversity

110+ years

Experience in fostering inclusivity

Over a century of experience in leveraging collective power to drive innovation through diverse perspectives.

Fostering an inclusive culture that values and promotes diversity and equity to strengthen the workplace and practice.
No specific gender breakdown or numeric targets publicly available.

Articles

Careers

Projects