Receptionist

Description

• Maintains inventory for the office by ordering and stocking the various supplies.
• Handles incoming and outgoing mail and packages, occasionally delivering mail to the post office when needed.
• Coordinates schedules for various employees by planning on and offsite meetings, and by managing conference room reservations for meetings, interviews, onboardings, and more.
• Updates and distributes a company and office contact list.
• Welcomes visitors by greeting them, in person or on the telephone, answering or referring to inquiries with a friendly and helpful attitude.
• Keeps the lobby, break room, and conference areas clean, organized, and well-stocked.
• Receives bid requests by phone using the invitation-to-bid form and forwards them to the Project Coordinator.
• Handles incoming calls, routes them appropriately, and sends accurate, detailed messages to the intended employee.
• Assists other departments (Construction Division, Construction Management Division, HR, and Accounting) as needed.

Requirements

• Detail-oriented, observant, and able to manage time and tasks efficiently.
• Strong written and verbal communication, with excellent listening skills.
• Reliable, punctual, and able to follow directions well.
• Tech-savvy with understanding of Microsoft Office software such as Outlook, Excel, etc. and the ability to quickly learn to use new software and office equipment.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance