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Accounts Payable Assistant
Dynafire
Assisting and providing support to the Accounts Payable department, including data entry, vendor communication, reconciliation of vendor statements, and invoice processing.
20d ago
Entry-level, Junior (1-3 years)
Full Time
Casselberry, FL
Office Full-Time
Company Size
200 Employees
Service Specialisms
Fire Protection
Fire Alarm Systems
Engineering
Design
Consulting
Installation
Maintenance
Sprinkler Systems
Sector Specialisms
Hospitality
Industrial Warehousing
Healthcare
Data Centers
Aerospace
Multifamily Residences
Education
Entertainment Venues
Role
What you would be doing
accounts payable
client support
data entry
vendor reconciliations
vendor management
customer support
- Provides back up and assistance for Accounts Payable functions.
- Ensuring all client phone calls are answered daily by the appropriate person.
- Assists with filing, reports, and data entry, as needed.
- Assists with the reconciliation of vendor statements.
- Communicates with and maintains vendor accounts as necessary.
- Performs customer service functions by answering incoming requests and questions.
- Take client messages and provide/verify the necessary follow up was administered.
- Supports Management in duties assigned to them
- Maintain knowledge of general ledger cost and account coding.
- Answers incoming phone calls in accordance with DynaFire Mission Statement and Core Values.
- Maintenance of company credit card (distribution lists, assistance to employees for portal access, coding, etc).
- Assists with organizing/close out of AP checks and invoices.
- Assists with providing sales tax spreadsheet to AR for monthly filing.
- Enters vendor invoices and works with Purchasing Department to resolve any invoice issues.
- Performs clerical duties such as photocopying, scanning, faxing and others as needed.
What you bring
microsoft
adobe
customer service
communication skills
administrative
- Job may require sitting or standing for extended periods of time to accomplish essential tasks.
- Basic knowledge of administrative and clerical procedures and systems.
- Experience with Microsoft Outlook, Word, Excel, and Adobe.
- Ability to provide exceptional customer service.
- Effective written and verbal communication skills.
- Short term and long-term disability.
- Employer funded life insurance.
- Opportunities for professional development and growth.
- Employee Referral Program.
- Comprehensive benefits package including medical, dental, and vision insurance.
- Paid time off (PTO) and holidays.
- 401(k) matching.
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- credit and background checks may be conducted for employment consideration.
Company
Overview
- Started as a small local fire protection company and has evolved into a recognized leader in the fire protection industry.
- Specializing in life safety solutions, offers comprehensive fire protection services, from design and installation to ongoing maintenance and monitoring.
- Strong presence in both commercial and industrial sectors, with notable projects in large-scale infrastructure, residential complexes, and utilities.
- Employs cutting-edge technology to ensure fire protection systems are efficient, reliable, and sustainable.
- Team includes highly trained fire safety professionals, engineers, and technicians delivering customized solutions tailored to unique project needs.
- Built a reputation for delivering projects on time and within budget, even in high-stakes environments where safety is paramount.
- Family‑owned: maintaining a family feel even as we grow
- Continued education: supporting employees with certification and training
- Communication: using surveys and review meetings so every voice is heard
- Comprehensive benefits: investing in employee success and happiness
- DynaFire Academy: standardized, hands‑on training and certification programs
- Annual 'Family Day' event with food, drinks and fun for all team members
- Core values (from sister site “Reliable, working together, open and honest, pro‑active and solution driven”)
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