Contracts Administrator – Refurbishment Projects (6-Month Max Term Contract, Brisbane)

You’ll play a critical role in supporting the delivery of property refurbishments within our Vacate to Occupy (V2O) program. Working closely with Project Managers, Village Managers, and contractors, you’ll manage the end-to-end contract administration process, ensuring every refurbishment is delivered to scope, budget, and compliance standards.

Join Levande as a Contracts Administrator – Refurbishment Projects (Brisbane) and bring your contract, commercial, and coordination expertise to an organisation that’s shaping the future of retirement living.

• Provide feedback on contractor performance and supplier relationships.
• Maintain project documentation and reporting accuracy within internal systems.
• Contribute to process optimisation within refurbishment and contracts workflows.
• Support accurate cash flow forecasting and reporting.
• Track expenditure, budgets, and RNRI spend across multiple refurbishment projects.
• Make a tangible impact on the quality and comfort of residents’ homes.
• Schedule and coordinate site visits, inspections, and handovers.
• Prepare, issue, and evaluate scopes of work, RFQs, and tender documentation.
• Negotiate terms, assess quotes, and recommend preferred suppliers.
• Ensure all works comply with Levande’s procurement, insurance, and WHS requirements.
• Liaise with internal and external stakeholders to support smooth project delivery.
• Champion compliance, sustainability, and HSE best practice across all refurbishment activities.
• Assist in capex planning and cost analysis for upcoming refurbishment programs.
• Administer contracts through to close-out, including variations, extensions, and progress claims.

This role is ideal for a commercially minded administrator or estimator who enjoys balancing detail with delivery and thrives in a fast-paced, collaborative environment.

We’re seeking a skilled Contracts Administrator to join our National Refurbishment Division on a 6-month max term contract, based in Brisbane.

• Qualifications in construction, project management, or a related field (desirable).
• Demonstrated experience in contracts administration, procurement, refurbishment, or construction project support.
• Highly organised, with strong attention to detail and the ability to manage competing priorities.
• Excellent stakeholder engagement skills with both internal teams and contractors.
• Strong commercial and financial acumen with the ability to interpret and manage contracts.
• Proficient in Microsoft Office and comfortable using internal systems for reporting and contract tracking.

At Levande, we’re reimagining retirement living across Australia.

• Gain exposure to both project delivery and commercial contract management.
• 6-month max term contract, with potential for extension based on business needs.
• Join a supportive, values-driven team working across national refurbishment programs.