Operational Support Coordinator

Description

• Manage necessary services for each assigned property, including secondary services like lawn care, pool maintenance and repair, back flow testing and repair, and snow removal.
• Handle vendor invoices: ensure line items are received and total invoice amounts match, resolve vendor invoice issues with Accounts Payable, and verify work has been performed.
• Review all winterization/de-winterization documentation, provide reports identifying exposure to possible damage in cold weather markets, monitor weather conditions, and submit weather delay notifications.
• Maintain communication with other departments and vendors to assist with questions and requests, identify and resolve points of process failure, and review daily reports to measure existing process effectiveness and provide system change recommendations.
• Generate bulk purchase orders and submit them along with property lists to vendors to order service.
• Oversee winterization data and update statuses as appropriate once service has been ordered from vendors.

Requirements

• Minimum of two (2) years of administrative or clerical experience managing multiple deadlines required.
• High School diploma or GED required.
• Prior experience in vendor management is preferred.
• Strong expectation setting, priority setting, and problem-solving skills.
• Proficiency in Microsoft Office (Word, Excel, and Outlook) required.
• Minimum of two (2) years of experience working in real estate, legal, procurement, purchasing, vendor management, property management, construction or related environment required.
• Excellent verbal and written communication, planning, and organizing skills.
• Familiarity with Yardi Voyager and/or CRM Dynamics is preferred.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance