Clerical Administrative Assistant

Description

• Maintain organized electronic and hard copy filing systems for project and office documents.
• Maintain updated logs/reports to support project teams and leadership.
• Assist with logging and tracking RFIs (Requests for Information) as needed.
• Order and maintain office supplies and basic materials inventory as needed.
• Assist with logging and tracking submittals as needed, ensuring documents are routed to the appropriate reviewers.
• Provide backup support to others in the office as needed.
• Assist with basic purchasing activities, including creating and submitting purchase requests or purchase orders as directed.
• Track packing slips/packing lists and ensure they are properly matched to invoices and purchase documentation.
• Coordinate with vendors and internal teams to resolve discrepancies with orders, packing lists, and invoices.
• Communicate with AP and project teams to resolve questions or missing information.
• Match invoices to purchase orders and packing lists for AP processing.
• Review documentation for completeness and accuracy before routing for approval.
• Support Terry Green and the onsite team with general clerical and administrative tasks.
• Print, scan, and assemble documents, binders, and packets as needed for meetings, projects, and field staff.

Requirements

• Proficiency with Microsoft Office (Word, Excel, Outlook); ability to learn company-specific systems.
• Reliable, professional, and able to work independently with minimal supervision.
• 1–3 years of administrative, clerical, or office experience; construction or field operations environment a plus.
• High school diploma or equivalent required; some college or business/office coursework preferred.
• Strong attention to detail and organizational skills.
• Good written and verbal communication skills.
• Basic understanding of purchasing, invoices, and AP processes preferred.
• Ability to manage multiple tasks and priorities in a deadline-driven environment.

Benefits

• Opportunities for professional development and certification assistance.
• Paid time off and holiday pay.
• Health, dental, and vision insurance.
• Accounts Payable Support
• Competitive salary based on experience.

Training + Development

Interview process

Visa Sponsorship

Security clearance