Project Coordinator

Description

To manage the deployment and coordination of Technicians and Engineers across multiple projects. This includes ensuring full compliance with client requirements, certification standards, and internal processes while maintaining personnel records, travel arrangements, and operational readiness for site deployment.

• Monitor personnel certification expiry dates; liaise with staff to obtain updated documentation to remain compliant with HSE, IMCA, and client requirements.
• Assist with travel arrangements for project personnel, including accommodation and logistics, in coordination with the travel team.
• Issue and manage Framework Agreements and Statements of Work for assigned personnel, ensuring timely return and filing.
• Maintain accurate project personnel records including certification matrices and compliance documentation.
• Communicate regularly with project personnel to confirm availability, gather documentation, and resolve administrative matters.
• Support the onboarding and profile management of new personnel within the system.
• Coordinate Technicians and Engineers for project assignments, in alignment with the crewing strategy and project timelines.
• Ensure all documentation for project staff (right-to-work, certifications, etc.) is maintained in Firefish or equivalent systems.
• Liaise with the Finance department regarding payroll, expenses, and invoice queries related to personnel on projects.
• Assist other coordinators as required and ensure overall compliance with company standards for personnel management.
• Use and update the personnel planner to reflect personnel movements, assignments, timesheets, and project duration.
• Track subcontractor and employee expenses; ensure timely approval and resolution of invoicing issues in line with the personnel planner.

Requirements

• Preferred: NVQ Level 3 or equivalent in Business Administration, Project Management, or Engineering-related field.
• Prior experience in offshore or energy sector operations.
• Ability to manage priorities and deliver against tight deadlines.
• Minimum: GCSEs (or equivalent) in English and Mathematics.
• Experience working with high voltage electrical Environments.
• Training in QHSE or project logistics is a plus.
• Strong administrative and organizational skills.
• High attention to detail and ability to manage large volumes of data.
• Familiarity with certification management systems such as Firefish.
• Proven experience in project coordination or crewing in a technical/engineering environment.
• Strong communication skills and ability to liaise with cross-functional teams.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance