Document Controller/Office Manager

Description

• Liaise with project engineers, QS teams, subcontractors, and clients to gather and issue documentation as required.
• Assist with compiling O&M manuals, health and safety files, and project closeout documentation.
• Manage office supplies, equipment maintenance, and liaise with vendors or support services as needed.
• Oversee the day-to-day running of the office/site office, ensuring it is well-organised, stocked, and compliant with health and safety protocols.
• Act as a central point of contact for visitors, deliveries, staff queries, and general office coordination.
• Coordinate meetings, events, and travel arrangements for project or leadership teams.
• Manage and control the flow of project documents including technical submittals, RFIs, drawings, method statements, risk assessments, and handover documentation.
• Track and maintain stock levels of IT equipment (laptops, phones, accessories) for both joiners and leavers, ensuring all assets are recorded, issued, and returned appropriately.
• Upload and track documentation on document management platforms such as Aconex, Procore, Viewpoint, or client-specified systems.
• Generate reports on document status, outstanding approvals, and deliverable schedules as required.
• Set up and maintain accurate filing systems (electronic and hard copy) for project documentation in accordance with internal QA procedures and client requirements.
• Support project teams in preparing for internal and external audits.
• Ensure all documentation meets quality standards and audit requirements.
• Liaise with HR and IT to coordinate onboarding for new joiners, ensuring all IT set up and access requirements are in place on day one.
• Maintain version control and ensure all stakeholders are working from the latest approved documents and drawings.

Requirements

• Ability to liaise and manage all site paperwork.
• PC literate with competency in Microsoft Word, Excel, Outlook.
• Attention to detail.
• EIDA experience advantage but not essential as full training will be given.
• Strong interpersonal and Organisational skills.
• Strong Administration experience.
• Experience in the construction or engineering industry essential.
• Proficiency in document management software (e.g. Dallux, Aconex, SharePoint or similar)
• Ability to multitask and work under pressure.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance