Leading sustainable provider of district energy, CHP, microgrids financing, design, build, operate solutions.
Provide training to personnel across the company. Provide training to all regional personnel on procurement, vendor qualification, expense reporting, customer invoicing, and capital expenditures processes. Other duties as assigned.
Assist accounting and finance processes at end of month by providing data, figures, recording accruals, weather, sales, and other information to support business processes. Integrate data into company data systems and ERP as necessary. Coordinate plant personnel to collect accurate data, acting as single point of information for the larger organization and organization data in an effective manner. Process monthly expense reports for management to ensure accurate data collection.
Support plant management and engineering in the capital planning and expenditures process by organizing data, coordinating with project managers to collect scope, schedule, and cost monthly for work in process and planned projects. Analyze budget as necessary for future project planning. Coordinate regular meetings to keep forecasted budget up to date for capital and major maintenance projects. Communicate plans to larger organization, acting as single point of information for plant personnel as necessary.
Maintain office supplies office equipment, organization, appearance, and coordination as necessary. Answer telephones, process daily mail, maintain office supplies, filing, process and receive shipments, handle minor repairs/maintenance for office equipment, issue forms for safety shoes and safety glasses to employees, perform document and record management activities.
Utilize the company’s ERP systems to manage and process purchase orders from creation, to issued, to closed. This includes capital projects, regular plant requests, yearly blanket purchase orders, and corporate purchasing assistance where necessary. Negotiate payment terms and terms and conditions if needed with corporate procurement, legal, and insurance. Maintain vendor qualifications (safety and insurance expiration) with vendor management team.
Process monthly customer invoices, assist in developing sales and marketing efforts as necessary, and collect/analyze customer data as requested. Manage customer events and promotions locally, working with corporate sales and marketing functions. Enter and analyze data in SalesForce in assistance of the sales process.
Reporting to General Manager, the Business Support Specialist is responsible for general office management, certain purchasing, capital project management, customer service functions, administrative support, and coordination of plant personnel as needed. The primary objective is to provide business operations and administrative support to plant management and the sales and marketing teams.