Executive Assistant

Description

• Oversees the preparation of expenditure approvals and purchase orders for general office procurement needs, ensuring compliance with budgetary guidelines and financial regulations. Ensures preparation and dispatch of all incoming and outgoing executive mail and confidential documents
• Utilizing business software and Artificial Intelligence to draft correspondence, create reports and presentations, and ensure timely follow-up on action items. As directed, prioritize and route correspondence effectively
• Takes ownership of planning and executing meetings, ensuring seamless logistics, agenda preparation, taking notes, action item tracking and monitoring, and coordination of attendees' schedules
• Provides well-researched data and analysis including but not limited to project planning, resource allocation, and special initiatives
• A material job duty of all positions within the Company is ensuring the protection of all its physical, financial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, presentations and other documents.
• Handles sensitive and proprietary information while maintaining a high degree of confidentiality and professionalism
• Organizes and maintains databases, libraries, and knowledge repositories, implementing systems to enhance accessibility and efficiency in accessing research materials and reports
• Onboarding and Offboarding Support
• Collaborates with cross-functional teams on special projects requiring in-depth research and analysis, providing valuable insights to drive project success

Requirements

• Experience planning and executing large meetings (e.g., All-Hands), including logistics, agenda preparation, and action item tracking.
• Excellent written and verbal communication for drafting letters, memos, reports, and presentations.
• Ability to handle Non-P.O. invoice payments and ensure compliance with budgetary guidelines.
• Advanced Organizational Skills
• Strong Communication and Interpersonal Skills
• Prior experience supporting Director-level or higher executives in a corporate setting.
• Adaptability and Coverage
• Ability to manage competing priorities in a fast-paced environment.
• Proven ability to manage high-volume calendaring for multiple executives/managers and coordinate complex schedules.
• Experience creating and managing Purchase Orders, Change Orders, and processing invoice payments.
• Demonstrated ability to coordinate travel arrangements and expense reporting for senior leaders.
• Experience assisting managers with employee onboarding/offboarding processes.
• Four or more years of experience performing advanced administrative, secretarial, and clerical functions.
• Financial and Procurement Knowledge
• Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
• Skilled in conference room scheduling, meeting logistics, and IT/facility request coordination.
• Ability to act as a liaison between department leadership and senior executive management.

Benefits

• Flexibility to cover for other executive assistants during absences.
• This position’s work mode is hybrid. The employee will report to an SCE facility for a set number of days with the option to work remotely on the remaining days.  Unless otherwise noted, employees are required to work and reside in the state of California.  Further details of this work mode will be discussed at the interview stage. The work mode can be changed based on business needs.

Training + Development

Interview process

Visa Sponsorship

Security clearance