Office Administrator

Description

• Coordinate maintenance and repairs of office equipment and facilities.
• Schedule and coordinate meetings, appointments and reservations.
• Prepare and edit correspondence, reports and presentations.
• Manage and organize company documents, both physical and digital.
• Greet visitors, clients and vendors.
• Ensure the smooth running of the office by maintaining office organization, appearance and functionality, including day to daily opening and closing procedures.
• Manage office supplies inventory and place orders as needed.
• Anticipate the needs of others to ensure a seamless and positive experience.
• Handle inquiries and resolve issues promptly and professionally.
• Carry out administrative duties such as filing, typing, copying, binding, and scanning.
• Assist in planning and organizing office meetings and events to include managing the conference room calendar, ordering catering, setting up and breaking down supplies as needed.
• Answer and direct phone calls and emails to appropriate personnel.
• Receive, sort, distribute and prepare incoming and outgoing mail and packages daily.

Requirements

We’re hiring a highly organized and proactive Office Administrator to play a crucial role in ensuring the smooth and efficient operation of our office. This position requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred
• Ability to work independently and as part of a team.
• Strong organizational and multitasking abilities.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance