Entry Level Accounting Coordinator (Gainesville)

Description

The Accounting Coordinator provides administrative and accounting support to the Accounting Department, handling accounts payable, accounts receivable, job cost data entry, and the maintenance of financial records. The role ensures accurate tracking of project‑related financial transactions and compliance with company policies, while managing confidential information with professionalism. Collaboration with project teams, subcontractors, vendors, and internal departments supports timely and accurate construction accounting operations. This is a full‑time, on‑site position with standard business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m.

• Process invoices and enter construction project data accurately and timely.
• Handle accounts payable tasks including vendor and subcontractor payments, check processing, bonuses, and credit card entries.
• Manage accounts receivable by creating invoices and following up on payments from subcontractors and clients.
• Set up jobs and contracts and maintain precise job cost data within CCEL systems.
• Organize project and accounting files according to company filing standards.
• Update and manage spreadsheets for job cost tracking, financial reporting, and project analysis.
• Respond to authorized requests for accounting and project‑related financial information.
• Provide general administrative and accounting support as needed, including special projects.
• Follow company policies, procedures, and best‑practice guidelines, and participate in ongoing construction accounting training.
• Maintain confidentiality of all financial, project, and company information.
• Ensure workplace safety and promptly report any concerns to the appropriate team.

Requirements

Candidates must be authorized to work in the United States without sponsorship, possess a high school diploma or GED (an associate’s or bachelor’s degree in accounting is preferred), and have 1–2 years of accounting or bookkeeping experience. Construction or job‑cost accounting experience, proficiency in Microsoft Excel and Office, and familiarity with Sage or Timberline are valued. Strong multitasking, prioritization, attention to detail, organizational, and communication skills are required, along with reliability and dependability.

Benefits

Compensation includes a competitive salary aligned with experience, generous paid vacation and holidays, comprehensive medical, dental, and vision coverage, a 401(k) retirement plan with company match, and short‑term and long‑term disability plans.

Training + Development

Interview process

Visa Sponsorship

Security clearance