Trade Show & Event Administrator

Description

• Support Breakfast of Champions logistics, including venue research, catering, and materials
• Track tasks and deadlines using event portals and internal tools.
• Maintain and organize inventory of promotional items, printed materials, and branded apparel.
• Assist Event Coordinator & Team Lead with internal User Conferences as needed
• Communicate with vendors, venues, and internal teams to ensure timelines are met.
• Pack and ship marketing kits, swag, and materials.
• Coordinate logistics such as shipping, AV setup, booth materials, furniture, and on-site needs.
• Assist with attendee communications, registration links, and on-site prep.
• Provide general support across the Marketing team for event-related tasks.
• Help clean and process event data such as lead follow-up and CRM updates.
• Prepare quotes, invoices, approvals, and packing lists for events.

Requirements

• Experience with event logistics, shipping coordination, or inventory management.
• Additional Requirements: Employment is subject to successful completion of reference checks and a Canadian criminal background check.
• Clear and respectful communication, both written and verbal.
• Comfortable with hands-on responsibilities such as packing, organizing, and shipping materials.
• Strong organizational skills and attention to detail.
• Familiar with digital tools such as spreadsheets, shared drives, and Slack.
• Ability to manage multiple tasks and meet deadlines in a fast-paced setting.
• You’re someone others can count on — reliable, responsive, and calm under pressure.
• Familiarity with vendor communication, budget tracking, or event portals.
• Able to work on site approximately two days per week for packing and event preparation.

Benefits

• Compensation: Annual base salary: $53,200 - $60,200 CAD, plus eligibility for a profit-sharing bonus. This salary range reflects our reasonable estimate for the role. Final compensation may vary based on your experience, qualifications, and other relevant factors.
• An Accessible Commute: Regardless of your commute method, we’re located close to public transit, and provide complimentary parking and bike storage for our team!
• Flexible Working Hours: Flexible and remote-friendly work arrangements to fit your lifestyle. Work when you want, and how you want to.
• Location: This opportunity can be hybrid in the Vancouver, BC Lower Mainland. Our head office is in Surrey, BC.
• Shared Success: Share in Safe’s success with our bi-annual profit sharing and RRSP/TFSA matching program.
• Social Responsibility: Become part of a team that finds meaningful ways to give back. Take paid time off to volunteer for one of our Safe-organized opportunities that align with our core community initiatives.
• Family is important: We are dedicated to supporting our employees through parenthood and offer a Parental Leave Top-Up Program for new parents through childbirth or adoption.
• Learning & Career Development: We believe in your continuous learning and growth. Take advantage of an annual learning budget and training programs paid for by Safe.
• A Supportive Environment: Feel empowered to share your ideas and implement them with high autonomy and team support.
• Health & Wellness: Extended health, dental, health or lifestyle spending, and counseling benefits from day 1. That’s right, no waiting period.
• Work-Life Balance: There's no place for burnout at Safe. Maintain a healthy balance of your personal and work life without splitting yourself in two. Enjoy 3 weeks of vacation to recharge, plus an additional paid 6 seasonal days off per year.

Training + Development

Interview process

Visa Sponsorship

Security clearance