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Office Coordinator (Part-Time)

cline

Leading company in sustainable technology solutions.

15d ago

Expert & Leadership (13+ years), Junior (1-3 years), Experienced (8-12 years)

Full Time

Charlotte, NC

Office Full-Time

Company Size

1500+ globally Employees

Service Specialisms

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Sector Specialisms

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Role

What you would be doing

process improvement

cross-department coordination

reception duties

event coordination

it coordination

admin support

Maintain weekly kitchen duty schedule and ensure staff is complying with the kitchen duty responsibilities
Coordinate in-office breakfast/lunch meetings
Identify opportunities for process and office improvements, and implement new systems if necessary
Work with Accounting, Marketing, HR, and Admin staff regarding a variety of tasks
Answer, screen, and direct incoming telephone calls and incoming clients and guests
Plan/assist with in-house and off-site events such as annual firm celebrations, after work events, lunch and learns, etc.
Coordinate with IT department on office equipment needs
Provide administrative assistance including, but not limited to, assistance with typing assignments, field reports, punch lists, updates of template documents, organization of project files and materials, filing/scanning, scheduling group meetings, maintaining calendars, and coordinating travel arrangements
Ensure a safe and clean office environment and arrange necessary repairs/maintenance
Assist with contract and price negotiations with office vendors and service providers
Ensure cleanliness of lobby, front desk, café/kitchen, and conference rooms
Prepare and present monthly birthday celebrations
Assist with developing and ensuring proper implementation of office policies and procedures
Liaise with facility management vendors including cleaning, alarm services, and public utilities (recycling, electric, waste management)
Manage office supply inventories, submit office supply orders, and put away office supplies
Prepare and/or assist with outgoing overnight packages, sign for deliveries, meter outgoing mail, and distribute incoming mail and deliveries
Maintain all front desk related activities including conference rooms reservations, birthday and tenure calendars, and study materials checkout

What you bring

ms office

assistant experience

communication skills

organizational skills