Administrative Assistant I

Description

The Administrative Assistant will manage correspondence, maintain records and inventory, handle communications, oversee office equipment and facilities, process financial transactions, coordinate events, and support new customer onboarding, ensuring smooth division operations.

• Prepare correspondences, reports, and meeting minutes; distribute via e‑mail, fax, or overnight shipping.
• Maintain general files and records.
• Charge out inventory and assist with the annual physical inventory count.
• Handle telephone calls and messages, make copies, distribute mail, and order supplies.
• Operate and maintain office equipment, cleaning contractor, security system, and building maintenance.
• Process invoices, bank deposits, purchase orders, credit‑card statements, claims, invoicing, and monthly financial close.
• Coordinate and schedule employee meetings, community events, and public‑relation initiatives.
• Manage new customer applications, loan processing, account creation, and appointment setting.
• Communicate effectively with customers, management, employees, regulatory agencies, government officials, and vendors.

Requirements

Ideal candidates hold a high school diploma or GED, possess strong typing and computer skills, can multitask effectively, work independently, communicate clearly with diverse stakeholders, and have at least three years of administrative experience; a notary license is also required.

• High school graduate or GED equivalent.
• Excellent typing and computer skills; proficient in word processing, spreadsheets, databases, and e‑mail applications.
• Demonstrate ability to organize and complete multiple activities simultaneously.
• Self‑starter capable of working with little or no direct supervision.
• Minimum three years’ experience in a responsible administrative role; bookkeeping or accounting experience a plus.
• Maintain a notary license.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance