Preconstruction Manager

POSITION SCOPE: Responsible for leading the entire preconstruction process from project inception to contract execution. Coordinates and communicates with the client, design partners, subcontractors, and internal project team to establish schedules, timelines, budgets and final contract specifications.

• Trains others in functional areas to grow personally and professionally.
• Reviews documents against the design phases checklist.
• Assists in analyzing existing conditions for items to be addressed.
• Assists in project set-up in Procore and responsible for project drawing revisions and updates.
• Constructs new project folder in SharePoint.
• Solicits input from subcontracts on schedule duration and sequencing.
• Follows precedents and procedures independently. Sets priorities and organizes work within the general guidelines established by the manager.
• Establishes preconstruction schedule, agreement, and fees. Executes with owner.
• Confirms all project requirements including but not limited to MWBE, Section 3, wage scale and project tax exempt status, if applicable.
• Identifies items that are unclear and clarifies intent and/or gains consensus on decisions.
• Ensures all contract exhibits are accurate and complete.
• Responsible for updating CRM software with project status and metrics.
• Reviews drawings and specifications to confirm changes made to documents by architects and/or engineers.
• Analyzes options in between design meetings for various materials, options, etc.
• Introduces assigned Estimator to the project including key goals and issues.
• Participates in and attends design meetings.
• Reviews and identifies external factors (state and government) that may impact the scope and price.
• Coaches and guides the project team to effectively execute, deliver and meet project deadlines.
• Leads project kick-off meeting with owner, architect, and other relevant consultants to determine schedule, roles and responsibilities matrix, and confirm project goals.
• Reviews milestone budget pricing kickoff form with lead Estimator.
• Drafts and maintains the preconstruction schedule, in relation to the client expectations for delivery.
• Reviews constructability to ensure project design is feasible.
• Maintains a high level of accountability with self and team members. Leads by example and can influence others. Mentors team members, providing motivating opportunities to allow them to grow personally and professionally.
• Design Development through Contract Execution Phases
• Responds to owner, lender and investor inquiries.
• Assists in obtaining quotes for Builder’s Risk, if required by owner.
• Assists in presenting the budget internally to Project Managers, Project Executives and Vice Presidents.
• Responsible for review of all details, RFIs and scopes.
• Reviews Company construction kick-off form with Project Managers prior to internal kick-off meeting.
• Consulted on the development of the general conditions budget, formatting of the budget sheet, and initiation of variances for budget deliverables to client.
• Records preconstruction. design meeting minutes when Company is responsible.
• Assists in the transition from preconstruction to construction phases.
• Engages construction operations assistance on logistics, schedule, and constructability reviews.
• Reviews the external factors (state and government) that may impact the scope and price.
• Reviews constructability to ensure project design is feasible. Advises clients and architects of changes in the design and/or schedule and engages construction operations assistance on review.
• Manages owner contract through execution, with assistance and feedback from Vice President or Project Executive.
• Proposes value analysis/engineering depending on timing and building phase.
• Engages Project Executive for schedule creation and general conditions budget and/or updates.
• Analyzes existing conditions for items to be addressed.
• Contributes to business and operational decisions that affect the department and Company.
• Communicates and submits budget to owner.
• Writes clarifications for Company.
• Leads external budget presentations with owners and/or design teams.
• Reviews documents for changes between design phases.
• Review documents against the design phase checklist.
• Advises clients and architects of changes in the design and/or schedule that will impact budget.
• Monitors budget deliverables, timeline, and expenses vs. preconstruction agreement commitments.
• Consulted in the final packaging of all contract components.
• Responsible for producing conceptual schematic design level budgets independently.
• Consults on the issuance of preconstruction Request for Information (RFIs) to owners and/or architects.
• Manages and administers internal team meetings to review all project status updates.

• Demonstrated knowledge of construction, engineering, and architecture principles.
• Consulted in the negotiation of contract terms and legal language.
• 5-8 years of leadership and/or management experience.
• Clear, easy to understand oral communication ability.
• Manual dexterity to operate a computer.
• Must be able to traverse and inspect all areas of jobsite in all types of weather; this may include walking, climbing, reaching, bending, crawling, or stretching.
• Ability to multi-task and prioritize responsibilities in a fast-paced environment.
• Strong attention to detail.
• Able to process new information and complex topics quickly.
• Excellent proofreading skills.
• Confirms tax exempt status and procurement certificate with owner, if applicable.
• Undergraduate degree in construction management, or a related field or equivalent years of experience.
• Ability to function in high-pressure situations.
• Ability to sit, stand, and walk for prolonged periods.
• Excellent interpersonal skills.
• Ability to lift 50 pounds for moving equipment on and off shelves.
• 2+ years of preconstruction management experience.
• Proficient in Microsoft Office Suite, especially Project.
• Ability to address conflict in a timely and professional manner.
• Problems encountered are varied, requiring analysis and interpretation of the situation. Problems are solved using knowledge and skills, general precedents, and practices.
• Proficient in estimating tools and software, BuildingConnected, Bluebeam, COMPASS and/ or Procore, preferred.
• Correctable vision and hearing.
• In-depth knowledge of fundamental concepts, practices, and procedures with the ability to apply them in varied situations.
• Conceptual and Schematic Phases of Preconstruction
• Excellent oral and written communication skills.
• May require travel.
• Directs Estimators daily work activities. Has the authority and managerial skills to undertake and/or recommend performance management, corrective action, hiring and terminations.

Our passion for construction, coupled with our collaborative team-oriented approach, sets us apart in attracting and retaining clients. The solid reputation we have built affords us continued growth, allowing us to offer a dynamic work environment that attracts new team members who are seeking opportunities for personal development and career growth. We offer on-the-job learning and mentoring through a diverse portfolio of challenging projects, including adaptive reuse, historic preservation, renovations, and new construction.

• Comprehensive medical, dental, and vision insurance with employer paid plan.
• Annual salary range: $90,000 - $158,000 based on qualifications and experience.
• Paid time off and paid holidays.
• This position may be eligible for a discretionary bonus and auto allowance.
• 401K plan with employer match.