Project Coordinator

Description

• Provide advisory support to project managers and internal partners.
• Prepare budget forecasts and monitor costs, hours, and purchase orders.
• Actively participate in the implementation of adapted methodologies for effective project management, in accordance with quality standards, established budgets, and planned schedules.
• Analyze monthly reports (SAP BO) and document discrepancies.
• Coordinate activities related to project execution and control (timesheets, change requests, schedules, project closure).
• Coordinate and carry out various activities related to project execution and control, such as tracking project status, managing timesheets, monitoring project plans, processing change requests, updating schedules, and applying the closure process.
• Ensure the monitoring, reconciliation, and documentation of accounts receivable and payable.
• Collaborate with cost controllers to structure projects according to contractual requirements.
• Collaborate with the cost control team to define the project structure according to contractual requirements, deliverables, billing terms, and progress tracking.
• Support, analyze, and consolidate the needs of internal partners to achieve objectives.
• Prepare billing instructions in collaboration with project managers and validate the compliance of draft invoices produced by billing agents.
• Monitor and reconcile accounts receivable and payable.
• Contribute to the application of best practices in project management.
• Analyze end-of-month reports (SAP BO) to document any changes or discrepancies from financial forecasts, and ensure rigorous follow-up.
• Participate in monthly billing meetings and complete requests.
• Simplify financial information for technical professionals.
• Participate in monthly meetings with the project manager to ensure billing follow-up (complete and track billing requests).
• Communicate and explain financial information to internal partners.
• Ensure the management of contractual and administrative documents, ensuring their compliance and accuracy, and establish performance indicators using available tools to effectively monitor project progress.
• Manage contractual and administrative documents (compliance, accuracy).
• Provide advisory support to internal partners, submit recommendations to project managers to ensure smooth project execution.
• Manage, monitor, and analyze project files, including cost and hour control, client and supplier purchase orders, budget forecasts, and any other element relevant to the financial performance of the project.
• Assist in preparing amendment requests and fee proposals for projects.

Requirements

• French language spoken and written is an asset.
• At least 5 years of relevant experience in financial project monitoring.
• College or University Degree in accounting, finance, business administration, engineering, project management, or another relevant field.
• Relevant experience in consulting engineering is an asset.
• Ability to simplify financial information for technical professionals.
• Strong communication and teamwork skills.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance