Description

The executive assistant coordinates among stakeholders and departments to ensure smooth operations. They devise and maintain office systems, including data management and filing, and handle administrative tasks. They also arrange travel, visas, accommodation, and may accompany the manager to meetings to take notes, provide dictation, or offer assistance.

In the role, the assistant consolidates travel expenses and related reports in SAP Concur, manages confidential correspondence and calls, and maintains project trackers and administrative procedures. They organize diaries, meetings, and prepare agendas and documentation, support daily department operations, and produce minutes, transcriptions, and various office correspondence. They also prioritize files and documentation to ensure efficient workflow.

• Consolidate travel expenses, flight tickets, hotel reservations, and update related reports in SAP Concur.
• Manage correspondence, phone calls, and handle sensitive information with confidentiality.
• Maintain and update project trackers, office systems, and administrative procedures.
• Organize diaries, meetings, appointments, and prepare agendas and documentation.
• Assist in preparing monthly reports, presentations, and operational documents for the team.
• Support smooth daily operations for the department.
• Take minutes, transcribe dictations, and draft office correspondence, letters, memos, and circulars.
• Prioritize files, tracking reports, and other documentation for efficient workflow.

Requirements

Candidates should have 3–5 years of experience as a personal assistant or administrator supporting senior staff, a bachelor’s degree or equivalent, and strong proficiency in MS Office (Word, PowerPoint, Excel). Fluency in business English is required, with Arabic as a plus, and excellent interpersonal, organizational, and planning skills are essential.

• 3–5 years experience as a Personal Assistant or Administrator supporting managerial-level staff.
• Bachelor’s degree or equivalent.
• Proficiency in MS Office (Word, PowerPoint, Excel).
• Fluency in Business English; Arabic is a plus.
• Strong interpersonal, organizational, and planning abilities; team player.

Benefits

Majid Al Futtaim offers a mission-driven environment focused on creating memorable experiences, a friendly workplace with positive vibes, and the opportunity to work alongside over 45,000 diverse colleagues guided by a strong leadership model.

• Friendly environment with positive vibes and excitement for the future.
• Collaboration with over 45,000 diverse and talented colleagues guided by the Leadership Model.

Training + Development

Interview process

Visa Sponsorship

Security clearance