Project Sales Administrator

Description

• Organize and schedule meetings, appointments, and training classes
• Convert approved quotes to orders, verifying pricing, shipping locations and customer details. Process any change orders to existing open orders.
• Use various software to complete tasks, such as MS Word, Excel, PowerPoint, Outlook, Teams, and PDF editors such as Bluebeam and Adobe
• Assist sales personnel in emailing prepared bids to customers.
• Monitor order status for equipment and follow up with vendors to ensure scheduled ship dates are met
• Proactively communicate changes in delivery dates including delays or advanced shipments
• Develop and submit expense reports for management and key sales personnel
• Run and distribute routine reports to sales personnel and management
• Serve as a point of contact for customers regarding lead times, ship dates, order status and documentation
• Review vendor acknowledgements for accuracy once orders have been confirmed
• Respond promptly to management queries
• Prepare and maintain organized project documentation including submittals, O&M manuals, field service reports, etc.

Requirements

• Proficient with Microsoft Office and PDF editors
• Ability to read basic construction plans is a plus
• Strong verbal and written communication skills (via phone, email and in-person)
• Experience using online calendars and cloud systems
• College Associate's degree or higher preferred but not required.
• Strong time management skills
• Reaching Above Shoulder: Occasionally
• Pushing/Pulling 12 lbs. or less: Frequently
• Excellent organizational skills with an ability to think proactively and prioritize work
• Reaching Outward: Occasionally
• Experience with CRM/ERP systems preferred
• Handling/Fingering: Frequently
• Lifting/Carrying 10 lbs. or less: Frequently
• Experience exercising discretion and confidentiality with sensitive company information
• Strong customer service skills, with the desire to go above and beyond for both internal and external customers
• Lifting/Carrying 11-20 lbs.: Occasionally
• 2-3 years proven professional experience as a Sales Admin or other relevant role
• Experience in event planning preferred but not required

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance