Project Sales Administrator at Hoffman Mechanical Solutions, Inc. in Greensboro, NC | Kablio
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Project Sales Administrator
Hoffman Mechanical Solutions, Inc.
A provider of mechanical solutions specializing in HVAC, plumbing, and energy systems.
Administrative support for sales, handling orders, schedules, documentation, and communications.
7 days ago ago
Junior (1-3 years)
Full Time
Greensboro, NC
Office Full-Time
Company Size
100 Employees
Service Specialisms
Mechanical Contracting
HVAC Services
Plumbing Services
Construction Services
Project Management
Engineering
Design
Installation Services
+2 more
Sector Specialisms
Commercial
Industrial
Infrastructure
Buildings
Energy
Water Resources
Utilities
Government
+17 more
Role
Description
order processing
report generation
customer support
document management
vendor coordination
meeting scheduling
Organize and schedule meetings, appointments, and training classes
Convert approved quotes to orders, verifying pricing, shipping locations and customer details. Process any change orders to existing open orders.
Use various software to complete tasks, such as MS Word, Excel, PowerPoint, Outlook, Teams, and PDF editors such as Bluebeam and Adobe
Assist sales personnel in emailing prepared bids to customers.
Monitor order status for equipment and follow up with vendors to ensure scheduled ship dates are met
Proactively communicate changes in delivery dates including delays or advanced shipments
Develop and submit expense reports for management and key sales personnel
Run and distribute routine reports to sales personnel and management
Serve as a point of contact for customers regarding lead times, ship dates, order status and documentation
Review vendor acknowledgements for accuracy once orders have been confirmed
Respond promptly to management queries
Prepare and maintain organized project documentation including submittals, O&M manuals, field service reports, etc.
Requirements
microsoft office
pdf editors
crm/erp
associate degree
customer service
time management
Proficient with Microsoft Office and PDF editors
Ability to read basic construction plans is a plus
Strong verbal and written communication skills (via phone, email and in-person)
Experience using online calendars and cloud systems
College Associate's degree or higher preferred but not required.
Strong time management skills
Reaching Above Shoulder: Occasionally
Pushing/Pulling 12 lbs. or less: Frequently
Excellent organizational skills with an ability to think proactively and prioritize work
Reaching Outward: Occasionally
Experience with CRM/ERP systems preferred
Handling/Fingering: Frequently
Lifting/Carrying 10 lbs. or less: Frequently
Experience exercising discretion and confidentiality with sensitive company information
Strong customer service skills, with the desire to go above and beyond for both internal and external customers
Lifting/Carrying 11-20 lbs.: Occasionally
2-3 years proven professional experience as a Sales Admin or other relevant role
Experience in event planning preferred but not required
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
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Visa Sponsorship
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Security clearance
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Company
Overview
Offering high-quality mechanical solutions across multiple sectors.
Comprehensive expertise in designing, installing, and maintaining HVAC, plumbing, and energy systems.
Handling large-scale projects in commercial and industrial settings.
Focus on delivering sustainable and efficient mechanical systems for client satisfaction.
Known for a hands-on approach and ability to customize solutions to meet unique project requirements.
Culture + Values
BE a positive force
CARE about others
DO the right thing
GROW personally and professionally
EARN success
Environment + Sustainability
Offers retrofit/design‑build services aimed at increasing energy efficiency and reducing downtime
Provides preventative maintenance following OEM guidelines to ensure efficient equipment operation
Stocks large inventory of replacement parts to enable rapid repairs and extend equipment life
Inclusion & Diversity
No DEI strategy or gender-related statistics publicly stated on website or LinkedIn
Articles
Hoffman Mechanical Solutions
LinkedIn - Hoffman Mechanical Solutions