Project Finance and Contracts Administrator

Description

• Contribute to financial controls, policy development, and improve administrative processes where possible.
• Applying NEC early warning procedures to proactively identify and manage risks.
• Produce clear monthly and quarterly financial reports.
• Use business software tools such as Excel, Outlook, and internal systems to support contract and project-related tasks.
• Raising, tracking, and managing purchase orders in line with procurement guidelines and deadlines.
• Manage sub-consultant appointments, including issuing contracts, purchase orders, contract changes, and addendums.
• Overseeing overall contract administration, including issuing instructions and managing changes.
• Facilitate project financial management, including planning and forecasting, budget monitoring, and variance analysis.
• Ensure full compliance with NEC4 requirements by:
• Oversee payment certification, invoicing, debtor control, and compliance with all contractual and reporting requirements.
• Keep accurate records and databases related to project setup, budgeting, resourcing, financial record-keeping, contracts, suppliers, client interactions, making sure information is reliable and up to date.
• Work closely with internal and external teams on all financial aspects of projects and contracts.
• Supporting the assessment of compensation events by preparing and reviewing quotations before client submission.

Requirements

• Proficiency in CMap or similar project management/ERP tools.
• Excellent numerical, analytical, and problem-solving skills.
• Knowledge and practical experience with NEC4 contracts (preferably ECC and PSC forms).
• Experience working with architectural or design-led consultancy businesses.
• Knowledge of other project management software (e.g., MS Project, Primavera, or equivalent).
• Proven experience in financial management within the architecture, engineering, or construction sector.
• Strong communication skills with the ability to explain financial matters to non-financial stakeholders.
• High attention to detail and organisational skills.
• Familiarity with RIBA work stages and architectural project workflows.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance