Description

The role is a detail‑oriented Administrative Assistant who will provide comprehensive support to the Shopping Center management leadership team, acting as the administrative backbone for the General Manager, Operations Manager, Specialty Leasing Manager, and Property Manager.

Key duties include assisting with accounts‑receivable tasks, handling utility energy‑management tracking, performing receptionist duties, ordering supplies, coordinating couriers, and greeting visitors. The assistant will also generate occupancy, sales, and traffic reports, issue emergency notifications, support specialty‑leasing activities, manage insurance certificates, handle storage‑space leasing, draft tenant memos, and aid the General Manager with project support, scheduling, note‑taking, strategic planning, meetings, staff events, and special projects. Collaboration with operations staff to update tenant lists and validate information, as well as providing reporting and contract administration for the Specialty Leasing manager, are also required.

• Assist with accounts receivable tasks, including statements, collection letters, default letters, and utility energy‑management tracking.
• Perform receptionist duties, order office supplies, coordinate couriers, and greet visitors.
• Generate reports on occupancy, sales, traffic, and issue emergency notifications.
• Support specialty leasing activities, including tenant communications and insurance certificate collection.
• Manage administrative aspects of storage‑space leasing and draft tenant memos.
• Aid the General Manager with project support, scheduling, note‑taking, strategic planning, meetings, staff events, and special projects.
• Update tenant lists and collaborate with security and operations to verify information.
• Provide reporting, monthly updates, and contract administration assistance to the Specialty Leasing manager.

Requirements

The ideal candidate has post‑secondary education in office administration or equivalent experience, at least three years of office‑administration experience, and is methodical, detail‑oriented, and a self‑starter with excellent organization and prioritization skills. Strong interpersonal abilities, the capacity to perform under pressure and meet tight deadlines, multitasking in a fast‑paced environment, and proficiency in Microsoft Office and Office 365 are essential.

• Hold post‑secondary education in office administration or equivalent experience.
• Possess at least three years of office administration experience with strong organizational and prioritization skills.
• Demonstrate a detail‑oriented, self‑starting attitude and ability to perform under tight deadlines.
• Exhibit strong interpersonal skills, teamwork, and proficiency in Microsoft Office and Office 365.

Benefits

Joining JLL offers the chance to shape the future of commercial real‑estate with cutting‑edge technology, a comprehensive and competitive benefits plan, and a supportive, caring, and diverse work environment designed for growth and well‑being, located on‑site in Calgary, AB.

• Benefit from cutting‑edge technology, comprehensive competitive benefits, and a supportive, diverse work environment in Calgary.

Training + Development

Interview process

Visa Sponsorship

Security clearance