Description

Key responsibilities include registering opportunities on tender portals, downloading tender documents and uploading clarifications while maintaining accurate tracking. You will identify and research relevant bid opportunities and distribute them to win‑work teams. You will lead the completion of standard pre‑qualification questionnaires by gathering information with internal stakeholders, and ensure all standard bid content is up‑to‑date in the central repository. Additional duties involve maintaining bid libraries, templates and trackers, managing bid submissions on portals, monitoring shared inboxes, supporting technical teams with bid preparation, and using Microsoft Office and SharePoint effectively.

• Register and manage opportunities on tender portals, including document uploads and tracking.
• Research and distribute relevant bid opportunities to win‑work teams.
• Lead completion of pre‑qualification questionnaires (PQQs/SQs) with internal stakeholders.
• Keep standard bid content current in the central repository.
• Maintain bid libraries, templates, trackers and databases.
• Upload and submit bids on portals, notifying bid leadership of successful submissions.
• Monitor shared inboxes and ensure timely email responses.
• Support technical teams with bid preparation and portal navigation.
• Utilise Microsoft Word, Excel, PowerPoint and SharePoint for bid production.

Requirements

We are seeking a proactive, detail‑driven full‑time UK‑based Bid Coordinator to join the national Bid Management team for the Building & Places market. The role demands strong organisation, ability to perform under pressure and meet tight deadlines. The successful candidate will bring exceptional attention to detail, a positive can‑do attitude and high standards in bid coordination. Strong communication skills and the ability to build rapport quickly are essential.

The ideal candidate has exceptional attention to detail, strong verbal and written communication skills and the ability to build and maintain positive working relationships. You must be capable of managing multiple tasks and projects simultaneously, work both independently and collaboratively, and demonstrate strong time‑management and organisational skills. A collaborative, team‑focused approach, enthusiasm, initiative and confidence to take ownership of tasks from scratch are also required.

This role may require security clearance, with the vetting process conducted by UKSV and a residency proof of five years in the UK. We are committed to creating an inclusive culture where everyone belongs, offering family‑friendly policies, flexible working arrangements and employee resource groups. As an Equal Opportunities Employer we value applications from all backgrounds, cultures and abilities.

• Demonstrate exceptional attention to detail and strong communication skills.
• Manage multiple tasks simultaneously with strong organisational and time‑management abilities.
• Exhibit initiative, confidence and a collaborative, team‑focused approach.

Benefits

We offer competitive salaries, employee rewards and a flexible benefits package that can be tailored to health, wellbeing, financial and lifestyle choices. There are abundant opportunities for training and professional development to grow your skills and expertise. Our hybrid working culture and flexible holiday allowances help balance a great job with a fulfilling personal life.

• Benefit from competitive salary, flexible benefits and professional development opportunities.
• Enjoy hybrid working, flexible holiday allowance and inclusive family‑friendly policies.

Training + Development

Interview process

Visa Sponsorship

Security clearance