Administrative Assistant

Description

• Prepare regional reports.
• Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying.
• Work with tenants, building maintenance staff and vendors to ensure work orders are complete.
• Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.
• Prepare monthly chargebacks and rent statements.
• Maintain system for tenant, vendor, and contractor certificates of insurance.
• Process, organize and review regional paperwork.

Requirements

• Extremely dedicated and independent thinker, accomplishing the projects from start to finish and soliciting feedback to improve performance.
• Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.
• Ability to read and understand contracts.
• Congenial disposition, accounting capabilities, excellent communication and organizational skills.
• Four+ years progressively responsible office environment experience in property management company or equivalent.
• Bilingual, preferred not required
• Intermediate to advanced skills with Microsoft Office Suite, capability of learning the new software quickly, and ability to operate a variety of office equipment.
• Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance