Executive Personal Assistant
schedule management
travel coordination
document preparation
file management
email drafting
deadline tracking
Prepare documentation for the Director for business meetings, camps, and events as required.
Manage the Director’s daily schedule, meetings, appointments, and travel arrangements.
Maintain high standards of etiquette and professional conduct.
Maintain communication with clients, government offices, vendors, and internal teams.
Coordinate with accounts and administration team for bills, payments, and reimbursements.
Remind and prepare the Director for meetings, calls, and official commitments.
Maintain organized filing (digital & physical) for correspondence, reports, and approvals.
Handle personal tasks related to documentation, online registrations, and official requirements.
Ensure proper coordination between Director and departmental teams.
Represent the Director in meetings or discussions when delegated.
Greet and coordinate with visitors, clients, and government officials.
Assist in HR coordination for recruitment, training, and employee communication when required.
Handle confidential and sensitive communication with discretion.
Draft, review, and manage official emails, letters, and notices on behalf of the Director.
Proofread all outgoing correspondence to ensure accuracy and professionalism.
Track deadlines for proposals, tenders, compliance documents, and medical approvals.
Follow up with external agencies (govt., corporate clients, vendors).
graduate
2-3 yrs
ms office
canva
mailchimp
seo
Presentable, disciplined, and proactive in approach.
Excellent command of English (written & spoken); knowledge of Hindi/Marathi preferable.
Graduate / Post Graduate in Commerce, Management, Administration, or Mass Communication.
Strong organizational, multitasking, and problem-solving skills.
2-3 years as PA, Executive Assistant, or in Corporate Communications role.
Ability to handle confidential information with integrity.
Prior exposure to healthcare, corporate, or service industry preferred.
Advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
Familiarity with digital marketing tools (Canva, Mailchimp, social media management, SEO basics).
BenefitsCompetitive salary (based on experience)
Training + Development
- began as a specialist in recruitment, expanding over decades into full-spectrum HR services.
- As a subsidiary of Japan’s Outsourcing Inc., it leverages global reach and local insight to support clients across Asia, Europe, the Americas and Oceania.
- With offices across eight Indian cities and one in Sri Lanka, Alp orchestrates talent solutions from executive search to contract staffing and apprenticeship programs.
- Its sector focus spans IT/ITES, electronics, pharma, manufacturing and energy/infrastructure—adapting to both technical and compliance-heavy industries.
- Typical projects include deploying remote engineering teams, managing complex payroll/compliance across regions, and training apprentices under NAPS/NATS.
- Unusually, Alp integrates tech‑driven analytics and AI into workforce planning and patient support programs—tools more common in tech startups than staffing firms.
