Financial Coordinator

Description

• While performing the duties of this position, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.
• Processes subcontractor invoices; frequent communication with subcontractors.
• Issues reports per requests from various departments.
• Processes information from field personnel, updating the expense or projected cost compared to estimate. Meets with Estimator and/or Project Manager prior to the start of each new project to review the estimate and determine the best cost coding system to be used based on how the project is to be constructed and what items are critical for cost tracking.
• Assigns cost code numbers for Subcontractors and sends information to support staff as required.
• Spreads original estimate, approved change orders, billings and pending money onto estimate sheets and into various categories such as pay item, cost code, description, insurance code, man-hours, quantity, unit of measure, labor, material, equipment rental, subcontractors, etc. to allow for data entry into system.
• Finds and writes journal entries to change incorrect project numbers or cost codes and notify Accounts Payable, including invoices that have already been processed.
• Processes waivers, affidavits, sworn statements and various other reports as so required in the language of the client's contract.
• Corrects miscoded timesheets that the Payroll Department cannot enter into system and sets-up new cost codes in project where necessary.
• Provides total commitment to continuous process improvement. Meets schedules and deadlines, adheres to policies and procedures and maintains a good attendance/tardiness record.
• Processes the application for payment both to the owner as well as through internal systems.
• Models and reinforces safety as a top priority of the organization. Always wears a hard hat and other appropriate personal protective equipment in the field.
• Issues change orders to the subcontractors when required by alterations from the owner to the Company or from the Company to the subcontractor.
• Processes disbursements to those applicable subcontractors relative to the client's project.
• Transfers estimate money from/to material to/from subcontractor cost type, including back charges.
• Works in close conjunction with other financial services departments, Project Engineers and Managers, Vice Presidents and Executive Vice Presidents with respect to coordinating all accounting facets in order to provide the client an invoice.
• Obtains labor rate breakdowns from Estimating department or Project Manager and uses to spread invoices.
• May be required to work long hours for extended periods of time.
• Ensures client satisfaction, both internally and externally, through efficient handling of issues. Exercises good interpersonal skills by gladly assisting others to accomplish work of the organization, even it is outside the scope of regular duties. Per
• Processes information from field personnel, updating the labor productivity reports, project labor percentages of completion and quantities.
• Assigns cost code numbers to new and open project estimates utilizing the established standard codes and assigning miscellaneous codes as required.

Requirements

• Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• The employee is occasionally required to sit and smell.
• Occasionally, especially when managing multiple projects and during problematic opening and/or closing phases of projects, mental stress can be taxing.
• Reads and becomes familiar with the owner's contract or purchase order with respect to the format required by the owner for billing as well as other contract requirements such as terms of payment, retainer withheld, funding, etc.
• The employee must occasionally lift and/or move up to 50 pounds.

Benefits

• Competitive PTO, Flex Time
• Critical Illness, Legal Insurance
• 401(k) with company match 100% vested upon contribution
• Cash Wellness Incentives
• Flex Spending (FSA), Health Savings Account (HSA)
• Medical, pharmacy, dental, vision

Training + Development

Interview process

Visa Sponsorship

Security clearance