Proposal Specialist - Water/Wastewater Market

Description

• Review RFP, RFI, RFQ and bid/qualifications request documents so that client requirements are clearly understood by the team.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Ensure deliverables are error-free, visually appealing and compliant with all client requirements.
• Implement and uphold standard operating procedures for proposal development.
• Supports proposal processes including the development of a requirements matrix, features/benefits/proofs, section directives, oral technical presentations, graphics, storyboard mock-up, reviews, production and delivery.
• Participate in proposal kick-offs, updates and review sessions to ensure alignment with deadlines and quality expectations.
• Conduct interviews with technical and non-technical team members to gather insights.
• Develop templates, style guides and other coordination documents as needed for each proposal, using SharePoint proposal collaboration sites.
• Support marketing projects as needed, such as presentations, marketing collateral, etc.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• Collaborate with subject matter experts (SMEs) to craft compelling, customized proposal sections and presentations.
• Maintain and update proposal content libraries, including resumes, project profiles and templates.
• Work effectively with internal stakeholders to ensure proposals reflect the company’s strategic goals.
• Conduct post-proposal debriefs to identify lessons learned and opportunities for improvement.
• Incorporate win themes, discriminators and client-focused messaging into proposals.

Requirements

• Demonstrated training and experience in formal proposal management processes.
• Strong technical writing and editing skills; ability to translate technical content into compelling narratives.
• Self-motivated with the ability to work well with professionals from various backgrounds.
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Demonstrated exceptional leadership skills.
• Ability to deliver quality work that consistently meets requirements and deadlines.
• Strong interviewing and editing/writing skills including thorough knowledge of grammar, spelling and composition as well as oral communication and interpersonal skills.
• Exceptional critical thinking, collaboration and adaptability skills.
• Deliver clear, concise and impactful written and verbal communications.
• Ability to multi-task and work in a fast-paced, deadline-driven, dynamic environment.
• A focus on teamwork – ability to continually listen, collaborate and communicate among colleagues, internal customers and team partners.
• BA/BS in business, communication, journalism or English (will consider other majors as well).
• Regular, reliable attendance
• Proficiency in Adobe InDesign preferred; experience with Cosential, SmartSheet or similar CRM software is a plus.
• At least 2 years of related experience in proposals, preferably in the water, infrastructure or industrial market.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint), Visio and SharePoint.
• Strong analytical and interpersonal capabilities.
• Self-directed, organized and self-motivated to accomplish goals.
• Meticulous attention to detail and consistency in work product.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance