Coordinator, Accounts Payable

Description

• Receive, review, and verify invoices and payment requests through various methods using the designated invoice or ERP system. Typically, items are emailed to AP invoice emails, AP@oatey or directly if that is the case.
• Scan invoices to AP Invoice workflow system and route invoices in the system to the appropriate approver(s). Review ingested invoices for data errors prior to routing.
• Reconcile vendor statements. Communicate with vendors to resolve account discrepancies and respond to vendor inquiries.
• Research and troubleshoot invoices that were unable to transfer and post to the accounting system.
• Provide supporting documentation for the annual audit, Ad-hoc projects and other tasks as assigned by supervisor and as needed by the department/company.
• Responsible for validating all vendor requested bank changes by contacting the vendor directly and noting the workflow records for audit controls.
• Downloading of utility invoices to load in the A/P Invoice Workflow. Processing the utility credit card payments through individual websites to ensure timely payments.
• Prepare and perform payment run reviews for accuracy. This will include standard payment runs and special runs such as commission or rebate groups.

Requirements

• Associate degree preferred.
• Demonstrated understanding of basic accounting practices and procedures.
• Computer skills: demonstrated proficiency in MS Excel, Word.
• Attention to detail, accuracy, and consistency of data entry.
• High School Diploma or GED required.
• One plus (1+) years full cycle AP in a fast paced, dynamic environment.
• Experience with three-way match and non-purchase order invoice processing.
• Experience with an AP Workflow system, Open Text/VIM preferred.
• Manufacturing experience preferred
• Experience with ERP systems, SAP preferred.

Benefits

• Annual Discretionary Cash Profit Sharing
• Short-Term and Long-Term Disability income protection coverage at no cost to associates
• Tuition reimbursement
• Paid Maternity and Paid Parental Leave
• Generous paid time off programs and paid company holidays to support flexibility and work-life balance
• 401(k) with competitive company match
• Significant company contribution to Health Savings Account with a High Deductible Health Plan (HDHP)
• Market leading health insurance including medical, dental, vision, and life insurance offerings for associates and qualified dependents
• A robust suite of complementary benefits to support associate well being

Training + Development

Interview process

Visa Sponsorship

Security clearance