Document Controls Coordinator - Kiewit Power Constructors

Description

• Responsible for reproduction of documents, preparing reports and addendums.
• Maintain records of incoming document transmittals and prepare outgoing transmittals.
• Control the numbering, sorting, filing, storing, and retrieval of electronic and hard copy documents.
• Train projects on document control standards, workflow, and systems.
• Ensure that the confidentiality of sensitive information is protected.
• Oversee the proper approval, maintenance, and distribution of documents and retention policies.
• Assist with requests for information from external customers, vendors, and internal customers (inter-company).
• Perform process audits to ensure accuracy of all controlled documentation.
• Participate as needed in corrective/preventive actions items and their investigations.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Support the efforts to ensure that the system documents are maintained with accurate and current information.
• Guide a team to administer the document flow and distribution at the Project site.
• Responsible for maintaining the Project Document Control Program throughout the project's lifecycle.

Requirements

• Possess excellent interpersonal, written, and verbal communication skills.
• Proficient in Microsoft Office.
• Work productively and meet deadlines timely
• Basic knowledge of document control procedures and office equipment such as computers, copy & plotter machines.
• Knowledge of SharePoint and InEight software is a plus!
• Basic knowledge of Electronic Document Management Systems (EDMS)
• Knowledge of records/information management principles and their methodologies is an asset
• The ability to work effectively within a project team with minimal supervision
• Regular, reliable attendance
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance