Assistant Project Manager at W. W. Gay Mechanical Contractor, Inc. in Jacksonville, FL | Kablio

Role

Description

forecasting

billing

schedule management

drawing log

cost codes

procurement

Monthly forecasting of projects > $100k.
Monthly progress billings and AR follow-up.
Assist with contract review process.
Perform the following under direct supervision of a Project Manager:
Project schedule review and management.
Maintenance of drawing log in Procore for entire project team.
Assist with procurement of materials.
PO and subcontract management.
Management of project budget and procurement.
Assist in schedule development and maintenance.
Data entry of site developed RFIs and maintenance of RFI Log in Procore.
Maintenance of cost codes in COINs.
This position requires long hours sitting and using office equipment, including telephones and computers and may also require some light lifting of files and materials and carrying checks, mail, and other documentation to different departments from time to time.
Gathering and tracking project submittal as laid out by Project Manager.
Comply with federal and state law, regulations, and all Company rules.
Project planning and communication with project team.
Submittal process management.
Participate in online and in-person training and other educational opportunities to develop knowledge, skills, and abilities.
Pricing and tracking of CORs.

Requirements

bachelor's

first aid

rfi management

supervisory

osha 10

5+ years

High school diploma or equivalent required. Associate or Bachelor’s degree preferred.
The position may also involve some repetitive motions of the hands, wrists, and elbows.
Current certification in First Aid and CPR.
RFI Management.
Minimum of two (2) years of supervisory experience in a construction environment.
A degree in Building Construction or a related field of study may be substituted for applicable construction experience.
Maintains an OSHA ten (10)-hour course current within the past three (3) years.
Minimum five (5) years of applicable construction experience required.

Benefits

Vision insurance
Paid time off
Dental insurance
Health insurance
This position may require a flexible schedule, periodic overtime, and overnight travel as needed.

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1963

Year Established

The company was founded in 1963.

Provides HVAC, plumbing, and pipefitting services to various sectors.
Known for expertise, completing large-scale projects across the U.S.
Recognized for work in commercial, industrial, residential, and energy sectors.
Scope includes new installations and maintenance for complex systems.
Long-term clients include leaders in healthcare, education, government, and manufacturing.
Skilled workforce with state-of-the-art equipment and rigorous safety protocols.
History marked by growth, expanding from regional to national recognition.
Standout project: high-profile hospital HVAC installation, showcasing capacity for precision.

Culture + Values

Mission: "to provide the best service, at the best value, with the best people — every time."
Vision: "to be a leader in our industry and our community through an unrivaled commitment to our craft and our people."
Dedication | Quality | Stewardship
Transparency
Efficiency
Authenticity
Trustworthiness
Hiring and training the highest skilled workforce to ensure each job is done correctly the first time
Creating opportunities to promote and advance careers internally
Community involvement as a presence for good in local communities

Environment + Sustainability

200% Increase

Productivity boost

Robotics implementation led to significant productivity gains, reducing waste and improving efficiency.

No publicly stated net zero target or formal sustainability strategy is available
Provides preventative maintenance plans and energy‑efficiency system testing services, recommending energy‑efficient upgrades as part of HVAC service offerings
Uses NEBB‑certified Test & Balance processes to improve occupant comfort and promote efficient energy consumption

Inclusion & Diversity

3.5/5 Rating

Glassdoor Diversity & Inclusion Rating

This reflects the company's overall diversity and inclusion score based on employee feedback.

3.7/5 Rating

Culture & Values Rating

This score represents employee satisfaction with the company's culture and values.

79% Recommendation

Employee Recommendations

This indicates the percentage of employees who would recommend the company to others.

No publicly available data on gender representation or specific DEI strategy/goals

Articles

Our Work

Careers

About Us

Role

Description

forecasting

billing

schedule management

drawing log

cost codes

procurement

Monthly forecasting of projects > $100k.
Monthly progress billings and AR follow-up.
Assist with contract review process.
Perform the following under direct supervision of a Project Manager:
Project schedule review and management.
Maintenance of drawing log in Procore for entire project team.
Assist with procurement of materials.
PO and subcontract management.
Management of project budget and procurement.
Assist in schedule development and maintenance.
Data entry of site developed RFIs and maintenance of RFI Log in Procore.
Maintenance of cost codes in COINs.
This position requires long hours sitting and using office equipment, including telephones and computers and may also require some light lifting of files and materials and carrying checks, mail, and other documentation to different departments from time to time.
Gathering and tracking project submittal as laid out by Project Manager.
Comply with federal and state law, regulations, and all Company rules.
Project planning and communication with project team.
Submittal process management.
Participate in online and in-person training and other educational opportunities to develop knowledge, skills, and abilities.
Pricing and tracking of CORs.

Requirements

bachelor's

first aid

rfi management

supervisory

osha 10

5+ years

High school diploma or equivalent required. Associate or Bachelor’s degree preferred.
The position may also involve some repetitive motions of the hands, wrists, and elbows.
Current certification in First Aid and CPR.
RFI Management.
Minimum of two (2) years of supervisory experience in a construction environment.
A degree in Building Construction or a related field of study may be substituted for applicable construction experience.
Maintains an OSHA ten (10)-hour course current within the past three (3) years.
Minimum five (5) years of applicable construction experience required.

Benefits

Vision insurance
Paid time off
Dental insurance
Health insurance
This position may require a flexible schedule, periodic overtime, and overnight travel as needed.

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1963

Year Established

The company was founded in 1963.

Provides HVAC, plumbing, and pipefitting services to various sectors.
Known for expertise, completing large-scale projects across the U.S.
Recognized for work in commercial, industrial, residential, and energy sectors.
Scope includes new installations and maintenance for complex systems.
Long-term clients include leaders in healthcare, education, government, and manufacturing.
Skilled workforce with state-of-the-art equipment and rigorous safety protocols.
History marked by growth, expanding from regional to national recognition.
Standout project: high-profile hospital HVAC installation, showcasing capacity for precision.

Culture + Values

Mission: "to provide the best service, at the best value, with the best people — every time."
Vision: "to be a leader in our industry and our community through an unrivaled commitment to our craft and our people."
Dedication | Quality | Stewardship
Transparency
Efficiency
Authenticity
Trustworthiness
Hiring and training the highest skilled workforce to ensure each job is done correctly the first time
Creating opportunities to promote and advance careers internally
Community involvement as a presence for good in local communities

Environment + Sustainability

200% Increase

Productivity boost

Robotics implementation led to significant productivity gains, reducing waste and improving efficiency.

No publicly stated net zero target or formal sustainability strategy is available
Provides preventative maintenance plans and energy‑efficiency system testing services, recommending energy‑efficient upgrades as part of HVAC service offerings
Uses NEBB‑certified Test & Balance processes to improve occupant comfort and promote efficient energy consumption

Inclusion & Diversity

3.5/5 Rating

Glassdoor Diversity & Inclusion Rating

This reflects the company's overall diversity and inclusion score based on employee feedback.

3.7/5 Rating

Culture & Values Rating

This score represents employee satisfaction with the company's culture and values.

79% Recommendation

Employee Recommendations

This indicates the percentage of employees who would recommend the company to others.

No publicly available data on gender representation or specific DEI strategy/goals

Articles

Our Work

Careers

About Us