Procurement Coordinator

Description

• Coordinate the preparation of contracts with suppliers, utilizing templates and processes to ensure accuracy in final negotiated Scope of Work, Pricing, Site & Equipment Lists.
• Facilitate contract negotiation ensuring compliance with C&W and/or client policies and review compliance of service agreement terms and conditions and engaging Legal and Risk Departments where necessary.
• Align on service category strategy and supplier initiatives with Client stakeholder.
• Own supplier relationships and serve as a primary point of contact for assigned suppliers.
• Responsible for supplier onboarding, supplier proposals, and assist in evaluation presentations to stakeholders.
• Support supplier audits to ensure utilization of Preferred/Approved Suppliers, contract templates, additional tools, and templates.
• Maintain organized records and establish tracking to manage the workflow of multiple concurrent sourcing events.
• Liaise with the Procurement Leadership and Account Management to develop bid packages including statement of work, service-levels, KPIs, pricing matrix, and to facilitate RFP activity including loading RFPs into e-sourcing tool, transmitting to invited suppliers, facilitating site tours, and coordinating answers to supplier questions.
• Conduct all meetings with internal and external customers in a professional manner using a high degree of persuasive ability, professional knowledge, tact, good judgment, and diplomacy.
• Manage and negotiate required Certificate of Insurance thresholds of the designated Clients Accounts.
• Process Owner for assigned service categories.
• Ensure geographical supplier coverage for assigned service categories.
• Participate in supplier meetings, including business reviews and performance discussions.
• Research and analyze the supply base for diverse suppliers, supplier consolidation, and improvement in service levels for the Client Account.
• Manage email traffic associated with assigned service categories, ensuring timely responses and clear communication.
• Contract Repository utilization for supplier contract storage.
• Act as contact for Facility Managers for supplier coverage, contract status, and service category inquiries.

Requirements

• Two+ years of related Facilities Management/Indirect Procurement or equivalent experience desired.
• Resilient: We navigate uncertainty with courage and adapt to deliver impactful outcomes.
• Self-motivated and works independently to find solutions.
• Strong organizational and project management skills with the ability to prioritize multiple tasks and the flexibility to handle multiple competing priorities.
• Detail-oriented with strong analytical & presentation skills (Excel & PowerPoint expertise required).
• Must have knowledge of legal aspects of contract terms and implications, ability to prepare amendments, and explain to stakeholders the specifics of the contracts.
• Bachelor’s degree in a related field. (Advanced degree is a plus)
• Experience in the Commercial Real Estate and/or Facility Management environments desired.
• Proficient with internal & external stakeholder/customer relationship management and effective communication with all levels of management.
• Understand Strategic Sourcing processes and demonstrate proficiency with e-tools such as e-Sourcing, and contract management systems.
• Proficiency with Excel data analysis, reporting, project management, and demonstrated capabilities with managing multiple projects with multiple stakeholders.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance