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Project Administrator (Saudi National)
Parsons Corporation
Administrative support coordinating schedules, docs, and logistics for a Riyadh transport project.
8d ago
Expert & Leadership (13+ years)
Full Time
Riyadh, Riyadh, Saudi Arabia
Onsite
Company Size
19,600 Employees
Service Specialisms
Engineering
Consulting
Construction services
Project Management
Technical Services
Design
Architecture
Turnkey
Sector Specialisms
National Security
Defense
Cybersecurity
Intelligence
Transportation
Environmental Remediation
Urban Development
Geospatial Solutions
Role
What you would be doing
schedule management
document control
reporting
data qa
template management
stakeholder coordination
- Calendar & workflow coordination for multi-agency meetings, workshops, field surveys, audits, trainings, and review boards; maintain master schedules, track milestones, and flag risks or bottlenecks for leadership.
- Compliance & audit readiness: maintain evidence logs (attendance, approvals, transmittals) to support quality, coordination, risk/issue tracking, and audit trails per the scope.
- Template governance: maintain branded templates (reports, slide decks, registers), numbering schemes, and style guides to ensure consistency across all guideline/framework deliverables.
- Data hygiene: perform basic QA checks on tables, KPIs, and attachments prior to submission; ensure cross-referencing and annexes are complete.
- Support organizational framework documentation (role definitions, RACI updates, job description registers) and associated approvals.
- Logistics & onboarding: arrange room bookings, access permits, travel support for field teams, visitor passes, and onboarding checklists; maintain team rosters and training/qualification trackers consistent with the capacity-building agenda.
- Drive the monthly, quarterly, and final reporting cadence: compile inputs, format and quality-check figures/tables, manage approvals, and submit to the client’s channels in line with scope requirements (Monthly Progress Reports, Comprehensive Evaluation Reports, Framework documents, O&M documents, Technical/Operational Manuals, Final Report).
- Meeting support: prepare agendas, briefers, and executive summaries; take minutes with clear decisions/action owners/due dates; track closure.
- Stakeholder liaison: coordinate with RCRC, Parsons teams, contractors, and partner entities to align schedules, inputs, and approvals; maintain contact lists and distribution groups.
- Document control: register, version, and archive correspondence, minutes, submittals, RFIs, action logs, and deliverables; maintain both digital (EDMS/contract management) and hard-copy libraries aligned with project standards.
What you bring
microsoft office
ms project
calendar management
reporting
bilingual
problem solving
- Experience coordinating capacity-building activities (training schedules, records, and certifications).
- Excellent written and verbal communication; able to draft correspondence, minutes, and executive summaries for leadership.
- Excellent verbal and written communication skills in Arabic and English are required.
- Reporting cadence experience (monthly/quarterly/final), with an eye for detail and consistency across technical guidelines/framework deliverables.
- High integrity, discretion, and reliability when handling sensitive information; strong problem-solving and service mindset in fast-paced environments.
- 8+ years of administrative/project coordination experience supporting large, multi-disciplinary programs (public sector or infrastructure preferred).
- Expert calendar and meeting management across senior stakeholders; proactive milestone tracking and follow-up discipline.
- Strong documentation skills: formatting, version control, approval workflows, and archiving across EDMS/contract management systems; mastery of Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Familiarity with engineering terminology and deliverables (signals, TCC operations, ITS, multimodal, traveler information, enforcement) would be beneficial.
- Comfort with project/collaboration platforms (e.g., MS Project, Asana/Trello, SharePoint/Teams) and simple KPI tracking dashboards.
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Training + DevelopmentInformation not given or found
Interview process
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Company
Overview
1944 Founded
Year of Establishment
The company was established in 1944 by Ralph M. Parsons in California.
$6 Billion Annual
Revenue Figure
The firm generates an average of $6 billion in annual revenue.
Free Space Shuttle Move
Notable Achievement
The company successfully transported the Space Shuttle Endeavour at no cost.
- Over decades it expanded into oil, petrochemical, water and infrastructure projects across the US and globally.
- It leverages digital tools such as AI platforms, utility data systems, and drone integration alongside traditional design and construction.
- Parsons completed high‑profile projects like major bridge, tunnel, and transit works.
- Specializing in transportation, energy, environmental remediation, urban development, industrial, and cybersecurity projects.
- The firm has delivered hundreds of mega‑projects worldwide, including infrastructure in the Middle East and environmental cleanup contracts.
- Safety: We adeptly avoid risk through our high‑value technical and management solutions and a companywide, personal commitment to maintaining a safe and healthy culture and environment in all our offices and on each of our projects.
- Quality: We’re on a never‑ending quest to improve our processes, services, and products. Our quality management systems ensure ISO 9001 compliance every time…
- Integrity: Having integrity means that we remain transparent in our practices by openly communicating with each other, our customers, and stakeholders; that we prioritize the quality of every job; and that we do the right thing each time we’re faced with a tough decision.
- Innovation: Through intensive research and development, partnerships, and rapid prototyping, we confidently provide inventive processes and unique solutions that offer unrivaled value to our customers.
- Sustainability: We operate in accordance with best practices to deliver solutions while addressing environmental risk and minimizing our carbon footprint.
50% Reduction
Absolute Scope 1 & 2 GHG Emissions by 2030
Aims to reduce absolute Scope 1 and Scope 2 greenhouse gas emissions by 50% by 2030, referencing a 2019 base year.
100% Renewable
Electricity Sourcing by 2028
A commitment to sourcing 100% of electricity from renewable sources by 2028, having started from 0% in 2019.
90% Reduction
Absolute GHG Emissions by 2045
Long-term goal to reduce absolute Scope 1 and Scope 2 greenhouse gas emissions by 90% by 2045.
Net-Zero Goal
GHG Emissions by 2045
Comprehensive target to achieve net-zero greenhouse gas emissions across the entire value chain by 2045.
- Purchased renewable energy certificates and reduced market-based Scope 2 emissions in 2023.
- Achieved significant diversion of shredded paper and repurposed electronics in 2023.
- Recycled or repurposed hardware units in Middle East offices in 2023.
34% increase
Diversity Representation
The organization achieved a significant 34% increase in diversity representation across the enterprise in 2021.
33% increase
Women in Leadership
Women in leadership roles grew by 33% within the organization in 2021, reflecting progress in gender diversity.
50% diverse
Executive Leadership
The executive leadership team was 50% diverse and demonstrated a strong commitment to inclusion in early 2022.
100% score
Human Rights Campaign Index
The organization earned a perfect score of 100 on the Human Rights Campaign Corporate Equality Index for 2023–2024, highlighting its dedication to LGBTQ+ equality.
- Created a DEI Council in 2017 to unify efforts around diversity and inclusion.
- Supports Employee Business Resource Groups such as MILVET, HOLA, PRIDE Alliance, BELONG, PWR, SOAR, and FORCE to foster networking, mentorship, and professional development.
- Recognized as one of Forbes' 2023 Best Employers for Diversity.
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