Business Development Administrative Assistant

Description

• Coordinate mass mailings and e-blast lists
• Committed to following-up with customers in all instances in a timely manner
• Coordination of industry award entries
• Assist sales with PowerPoint presentations for sales, owners, and architects
• Order and maintain all product literature and samples in the literature library & sample room
• Process Order Entries in JD Edwards
• Assist in development of yearly marketing budget
• Attend networking events and tradeshows as needed
• Help prepare the quarterly division review PowerPoint
• Coordinate regional marketing materials, advertisements, SWAG, etc. with Corporate Marketing Director
• Maintain and update the Deltek Marketing Program and Microsoft Dynamics CRM
• Prepare Bid Forms
• Deliver bids (seldom) and record bid results
• Assist with large meeting coordination and set-up
• Work with Business Development and Corporate Marketing to help create and implement marketing strategies
• Prepare prequalification documents and GC subcontractor information forms for Business Development team
• Help prepare proposals for Business Development team
• Participate in weekly Sales & Estimating meetings
• Obtain project photos and letters of recommendation upon completion of projects
• Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful
• Help Business Development prepare for customer presentations
• Takes ownership to personally resolve customer problems (or find someone who can)
• Maintain Box.net. for the region
• Utilize Canva for marketing collateral
• Collaborate with other regional and national coordinators to share resources
• Assist with ordering/catering of local office lunches, etc.

Requirements

• Good written and verbal communication skills
• High School diploma with at least 2 years experience in an administrative role
• Detail oriented
• Able to prioritize and multi-task
• Effective in meeting deadlines and problem solving
• Knowledge of Canva
• Knowledge of Bluebeam
• Bachelor’s degree
• Good organizational and time management skills
• Listens well, asks clarifying questions, and checks for agreement with customers
• Able to work in fast-paced, environment dealing with multiple personalities and changing needs
• Knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint, OneNote, etc.)
• Must be self-motivated with the ability to work independently as well as in a team environment with multiple regional team members
• Demonstrates commitment to deliver outstanding service – both with internal and external customers
• Good computer skills
• Strong sense of accountability - ensures that you will do what you say that you are going to do
• 2 years’ experience as an Administrative Assistant (preferably in Sales or Marketing)

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance