Administrative Accounting Representative
Terracon
Coordinate project billing, collections, and procurement for engineering consulting
13 days ago ago
Junior (1-3 years)
Full Time
Tempe, AZ
Office Full-Time
Company Size
5,000 Employees
Service Specialisms
Environmental Services
Geotechnical Engineering
Construction Materials Testing
Industrial Hygiene
Building Science
Environmental Consulting
Site Remediation
Land Development
Sector Specialisms
Environmental
Facilities
Geotechnical
Materials
Industrial
Federal
Technology
Building Enclosure Consulting
Role
What you would be doing
invoice processing
collections
billing platform
requisitions
document management
change orders
- Add notes in the collections tool for all collection activities including specifics on invoice submission, expected payment dates, and both internal and external follow-up communications.
- Under immediate supervision, perform routine collections efforts which could include phone calls or emails. Communicate with clients regarding past due invoices.
- Maintain assigned electronic project files related to financial documentation, which may include contracts, work authorizations, budget tracking, payment applications, client invoices, and internal approvals.
- Assist Regional Finance team members with maintaining billing schedule for all projects per contract terms or per schedule arranged with Regional Finance Manager.
- Create receipts for invoices once the good or service is received, and the invoice is correct.
- Follow up on all invoices open past terms/ average days paid.
- Create requisitions for all goods or services purchases.
- Apply company quality assurance guidelines and procedures for project document management and retention.
- Be responsible for maintaining quality standards on all projects.
- Follow safety rules and practices and other safety requirements for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
- Assist with timely review of project registrations, completed both inside and outside the Regional Finance team, ensuring information matches with contract, purchase order and standard client required information.
- Assist with opening/closing tasks as needed.
- Add executed change orders to the system.
- Finalize invoices in the billing platform and submit invoice packages, including cover pages, applications for payment, lien waivers, and other applicable backup per client billing requirements. Distribute invoices to external clients through various distribution platforms e.g., mail, email, and client portal uploads.
- Assist with CMELMS responsibilities assigned to regional finance staff.
- Generate draft invoices per client billing requirements; send for appropriate internal review and approvals prior to sending to PM’s and additional parties as required by account.
- When no response from PM during billing timeframe, escalate within Regional Finance team appropriately or work directly with PM.
- Collaborate with Project Managers, Operational Finance, Corporate Collections, and direct supervisor to resolve outstanding AR issues.
- Initiate billing for all eligible projects per schedule.
- Fill out onboarding forms for new suppliers not currently in procure to pay system.
What you bring
detail-oriented
associate’s degree
communication skills
driver’s license
accounting experience
time management
- Attention to detail and accuracy.
- Associate’s degree in related field. Or in lieu of a degree, a
- Good communication skills for internal coordination.
- Valid driver’s license with acceptable violation history.
- high school diploma or equivalent plus a minimum of 2 years’ accounting related experience.
- Ability to follow instructions and meet deadlines.
- Office credit card reconciliations in expense report portal.
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
Founded in 1965
Year Established
The company was established in 1965 and has since grown significantly.
- The company’s expertise spans a wide range of sectors, including industrial, infrastructure, energy, and residential, to name a few.
- Engineers and scientists work on diverse projects from designing foundations for skyscrapers to providing environmental assessments for infrastructure developments.
- They are involved in large-scale projects across the United States, helping to shape cities, improve infrastructure, and protect the environment.
- Known for their innovation and commitment, leveraging cutting-edge technologies and deep technical expertise to solve complex challenges in construction and environmental sectors.
- The firm’s multidisciplinary approach allows them to offer solutions that integrate geotechnical, environmental, and construction disciplines in a seamless manner.
- Prosperity
- Caring
- Courage
- Curiosity
- Excellence
- Integrity
- SAFETY – We Do Everything Safely
- INTEGRITY – We Do the Right Thing
- TEAMWORK – We Work Together
- ENTREPRENEURISM – We Build Solutions
- Client Service
- Employee Well‑Being and Development
- Employee Ownership
- Ethics and Integrity
- Quality
- Safety
- Financial Performance
- Growth
4,800 metric tons
Concrete Diversion from Landfills
The company successfully diverted a significant volume of concrete cylinders from landfills in 2023, reducing material waste and environmental impact.
64 million tons CO₂
CO₂ Emissions Avoided with GripTerra
Using GripTerra wind foundation designs, the company avoided a substantial amount of CO₂ emissions for a 100-turbine project, showcasing innovative reductions in carbon footprint.
60% concrete reduction
GripTerra Material Efficiency
GripTerra designs reduced concrete usage by 60% per foundation, significantly lowering material requirements and environmental impact compared to traditional methods.
3 million tons CO₂
CO₂ Savings from Solar Projects
By reducing embedment depth by 1 ft on 250 MW solar projects, the company achieved substantial CO₂ savings, highlighting its commitment to sustainable energy solutions.
- Expanded recycling for laboratory concrete testing materials and office recyclables
- Formally aligned sustainability to United Nations Sustainable Development Goals (SDGs) in 2022, prioritizing SDG-4, 9, 12, and 13
- Completed an Emissions Target Plan in 2023 with a 15% revenue-based GHG emissions intensity reduction goal over five years, following EPA GHG protocols
- Set net-zero aligned targets via Emissions Target Plan aimed at 2028 (five years from 2023)
- Achieved a 4% year-over-year emissions intensity reduction in 2023
- Employs Sustainable and diverse supplier procurement practices
ERGs Increased 3x
Employee Resource Groups Expansion
Employee Resource Groups expanded from 3 to 6, representing grassroots, employee-organized initiatives open to all.
20+ Members
Inclusive Culture Team
An Inclusive Culture Leadership Team of ~20 employee-owners guides the company's strategic inclusion efforts.
- Annual listening sessions and engagement surveys assess inclusion culture.
- Observed industry inclusion events: Women in Construction Week, Construction Inclusion Week, Black History Month, Women’s History Month, International Day of Women and Girls in Science, International Women’s Day.
- Terracon Foundation provides grants to organizations promoting inclusion among underrepresented groups.
- Women’s representation metrics: (if available) [Note: no gender percentages publicly available on provided sources].
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