Manager, Tenant Coordination

Description

• Perform periodic site visits to verify progress, identify potential issues, and maintain effective communication with stakeholders.
• Assist in reviewing vacant spaces for readiness and improvements, positioning them for successful future tenancy.
• Coordinate additional tenant requests (e.g., storefront or exterior modifications) in partnership with other internal teams.
• Deliver “Welcome Aboard” letters to tenants, outlining the coordination process and next steps.
• Coordinate administrative aspects of the permitting and inspection process to support tenants in obtaining Certificates of Occupancy (COs).
• Ensure all landlord obligations are completed according to agreed schedules and lease terms.
• Review lease abstracts and work letters to identify critical obligations (e.g., key dates, contingencies, and rent commencement details).
• Oversee tenant improvement activities from lease execution through opening, ensuring all milestones and lease requirements are met.
• Facilitate the installation of “Coming Soon” graphics, working closely with Marketing to meet brand standards.
• Verify compliance with lease requirements prior to processing Tenant Improvement Allowance (TIA) requests.
• Provide tenants with relevant documentation (as-built plans, site design criteria, signage guidelines).
• Collect and manage final documentation, including lien waivers, warranties, and certificates of insurance.
• Conduct high-level plan reviews to confirm alignment with the landlord’s criteria and coordinate necessary revisions.
• Support the preparation of lease exhibits such as demised space plans, landlord’s scope of work, preliminary budgets in collaboration with the project managers, and tenant sign criteria.
• Conduct or coordinate final inspections and administer the release of allowances or security deposits.
• Collaborate with Leasing and Property teams to understand tenant space requirements and review landlord deliverables.
• Approve tenant signage to maintain consistency with the property’s visual standards.
• Work with internal teams to track the landlord’s scope of work and confirm readiness for tenant occupancy.
• Oversee the punch list process to ensure all remaining tasks are completed before tenant move-in.
• Evaluate and approve changes to tenant signage, ensuring adherence to the property’s guidelines.

Requirements

• Exposure to grocery-anchored shopping centers or large-scale retail projects.
• Knowledge of basic permitting and regulatory steps for tenant improvements (in collaboration with internal teams).
• Proficiency in Microsoft Office (Excel, Word, Outlook) and aptitude for using project-tracking software.
• Demonstrated ability to balance multiple projects and maintain strong relationships with stakeholders.
• Familiarity with interpreting construction documentation, including but not limited to architectural drawings, and terminology is beneficial.
• Priority setting, organization, and time-management skills
• Ability to work in fast-paced environments and handle simultaneous projects
• Bachelor’s degree in Business, Real Estate, or a related field.
• At least three (3) years of experience in tenant coordination, property management, or a comparable role in commercial real estate.
• Coordination focus with an understanding of construction fundamentals (ability to read plans and track schedules).
• Strong interpersonal and negotiation abilities for interfacing with tenants, vendors, and internal teams.
• Experience with Tenant Improvement Allowances (TIA) and the lease negotiation process.
• Regency Centers will not sponsor employment-based immigration petitions or applications for this position, including but not limited to H-1B, TN visa, or permanent residency.
• Sound knowledge of commercial lease agreements and landlord-tenant obligations within a retail setting.
• Ability to work independently as well as with a team
• Excellent organizational skills to manage deadlines, documentation, and cross-team communications effectively.
• Attention to detail
• Business acumen, trust, and integrity
• Strong interpersonal and communication skills, as well as writing and presentation skills

Benefits

• Paid leave programs (parental, compassion, bereavement, jury duty, and military)
• 401(k) with a generous company match plus corporate profit sharing
• Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft)
• Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA
• Illinois Residents: Regency Centers carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The Illinois hiring salary range for the Manager of Tenant Coordination position is between $90,000 and $110,000 annually. The base salary is just one component of the total rewards package offered to our employees, including eligibility for a 15% target bonus opportunity. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.
• Family planning, mental health, and pain management programs
• Health Advocacy + Employee Assistance Program (EAP)
• Tuition reimbursement
• Student loan repayment resources
• Award winning and incentives-based wellbeing program through Personify Health
• Anniversary stock grant awards
• Company gift matching
• 23+ PTO days annually
• 100% company paid Life Insurance/AD&D and Disability Insurance
• Lease Execution
• 11 paid holidays (in addition to PTO)
• Pre-Lease Execution
• Medical, Dental and Vision Insurance
• LinkedIn Learning premium subscription
• 52 hours per year of paid Volunteer Time Off
• Continued education opportunities

Training + Development

Interview process

Visa Sponsorship

Security clearance