Sales & Project Administrator

Description

• Maintain organized electronic project files and electronic information storage locations (i.e., OneNote, Cloud, SaaS locations, etc.)
• Enter and manage customer orders and transactions in Oracle ERP
• Handle Return Material Authorization (RMA) processes
• Manage sales administration for local services (repair, after-sales support, site services)
• Ensure accurate order fulfillment, customer communication, and sales closures for North American operations
• Assist with spare parts quotations
• Track and manage inventory tied to service and project support
• Data entry for Oracle project data, change orders, spot buys, and spare parts ordering processing
• Liaise with internal departments including logistics, finance, and service teams
• Assist with data entry on project related forms and close-out deliverables
• Support invoicing and payment follow-up for U.S. customer projects

Requirements

• Effective communicator with strong written and verbal skills
• Minimum of an associate degree required; coursework or certifications in project management, business administration, or supply chain management are a plus
• Self-starter, adaptable, collaborative, and solutions-oriented mindset
• Primarily desk-based work with standard office equipment (computer, phone, printer)
• 2+ years of experience in sales support, operations, supply chain or project coordination role preferably in a manufacturing or engineering setting
• Understanding of typical sales order nomenclature and project workflows/terminology
• Manual dexterity required for operating office equipment and handling documents
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Experience with Oracle or similar ERP systems is highly preferred
• Strong organizational skills and attention to detail
• Familiarity with engineered-to-order product environments
• Ability to sit or stand at a workstation for extended periods
• Must be a U.S. citizen or lawful permanent resident (Green Card holder). Sponsorship is not available for this position
• Strong MS Excel experience based on daily usage
• Able to work independently and handle multiple priorities

Benefits

• Located onsite at our Bridgeville, PA facility in a professional office setting
• Reasonable accommodations available for individuals with disabilities
• Ergonomic workspace provided

Training + Development

Interview process

Visa Sponsorship

Security clearance