Manages state resources, operations, and services, streamlining efficiency for Connecticut government.
Provides full range of secretarial support for DCJ New Haven Judicial District office.
1 months ago ago
$51,782 - $65,048
Intermediate (4-7 years)
Full Time
New Haven, CT
Office Full-Time
Company Size
1,700 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Human Resources
Information Technology
Fleet Vehicle Services
Building and Construction
Procurement
Grants Administration
Role
Description
note taking
file management
document updates
meeting coordination
data reporting
expense processing
take notes (shorthand, speedwriting or other method acceptable to the supervisor);
Organizes and maintains files;
Takes notes and/or meeting minutes;
Maintains an inventory of supplies and equipment;
Makes travel arrangements;
Maintains, updates and reviews documentation as required;
operate office equipment which may include word processors, computers, tablets or other electronic equipment;
Arranges and coordinates meetings and conferences;
Screen calls, visitors and mail;
Greets and directs visitors;
Designs office filing systems;
Orders supplies when necessary;
Logs documents and maintains dockets.
May attend meetings and take and transcribe minutes of proceedings.
Using a computer, tablet, or other electronic equipment, formats and types a full range of correspondence, reports, briefs, motions, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).
Composes routine letter/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature.
Receives and reviews various reports and forms for accuracy and completeness;
Processes confidential matters;
Prepares expense accounts;
Processes reports and forms;
Responds to routine requests for information on policies, rules and regulations, programs and procedures.
Maintains time and attendance records;
Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);
schedule and prioritize office workflow;
May prepare and process fiscal and personnel documents.
Requirements
word
excel
powerpoint
customer service
team player
legal experience
Professional demeanor, even when confronted with calls or visits from frustrated individuals
Ability to
Edits using knowledge of grammar, punctuation and spelling.
type at a net speed of 50 wpm.
Takes and transcribes dictation;
business math;
Customer service experience
interpersonal skills;
Strong organizational skills
Proofreads for content;
Considerable knowledge of
proper grammar, punctuation and spelling;
Excellent interpersonal communication experience
In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the closing date on the job opening, unless otherwise specified.
Knowledge of
Experience working as a team player in a fast-paced environment, with limited errors
oral and written communication skills;
Prior experience working in a legal office/courthouse or for a law enforcement agency
Considerable experience with office technology, specifically Word, Excel, and PowerPoint and the willingness to embrace and learn new systems and software
Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees, which is available at www.ct.gov/ethics.
Benefits
Enjoy endless opportunities for professional growth and development
Embrace a healthy work/life balance tailored to all employees
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
incumbent must complete a background check prior to the start date.
Company
Overview
Culture + Values
Collaboration
Excellence
Integrity
Innovation
Accountability
Environment + Sustainability
2050
Net Zero Emissions
Aim to achieve net zero emissions across operations by the year 2050.
Focus on energy efficiency in state buildings
Promotion of sustainable procurement practices
Advancing the use of renewable energy in state operations
Inclusion & Diversity
Focus on increasing representation in state government
Commitment to a diverse and inclusive workforce
Promote equal opportunities for all employees
Implementation of programs to enhance employee engagement and retention