DCJ Secretary 1

Description

• take notes (shorthand, speedwriting or other method acceptable to the supervisor);
• Organizes and maintains files;
• Takes notes and/or meeting minutes;
• Maintains an inventory of supplies and equipment;
• Makes travel arrangements;
• Maintains, updates and reviews documentation as required;
• operate office equipment which may include word processors, computers, tablets or other electronic equipment;
• Arranges and coordinates meetings and conferences;
• Screen calls, visitors and mail;
• Greets and directs visitors;
• Designs office filing systems;
• Orders supplies when necessary;
• Logs documents and maintains dockets.
• May attend meetings and take and transcribe minutes of proceedings.
• Using a computer, tablet, or other electronic equipment, formats and types a full range of correspondence, reports, briefs, motions, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
• Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).
• Composes routine letter/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature.
• Receives and reviews various reports and forms for accuracy and completeness;
• Processes confidential matters;
• Prepares expense accounts;
• Processes reports and forms;
• Responds to routine requests for information on policies, rules and regulations, programs and procedures.
• Maintains time and attendance records;
• Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);
• schedule and prioritize office workflow;
• May prepare and process fiscal and personnel documents.

Requirements

• Professional demeanor, even when confronted with calls or visits from frustrated individuals
• Ability to
• Edits using knowledge of grammar, punctuation and spelling.
• type at a net speed of 50 wpm.
• Takes and transcribes dictation;
• business math;
• Customer service experience
• interpersonal skills;
• Strong organizational skills
• Proofreads for content;
• Considerable knowledge of
• proper grammar, punctuation and spelling;
• Excellent interpersonal communication experience
• In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the closing date on the job opening, unless otherwise specified.
• Knowledge of
• Experience working as a team player in a fast-paced environment, with limited errors
• oral and written communication skills;
• Prior experience working in a legal office/courthouse or for a law enforcement agency
• Considerable experience with office technology, specifically Word, Excel, and PowerPoint and the willingness to embrace and learn new systems and software
• Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees, which is available at www.ct.gov/ethics.

Benefits

• Enjoy endless opportunities for professional growth and development
• Embrace a healthy work/life balance tailored to all employees

Training + Development

Interview process

Visa Sponsorship

Security clearance