Document Controller

Reporting to DRA’s Document Control Manager, you will be responsible for managing, coordinating, and maintaining all project documentation (internal and external) in accordance with specific project requirements. This role ensures the accuracy, quality, and integrity of documents, facilitating effective communication and compliance with industry standards, company and project policies and procedures.

• Managing the required review workflow processes for project documentation includes documents, drawings, VDR and including development of Distribution matrices.
• Ensures that DRA remains the Clients Engineering service provider of choice.
• Explaining the project document process to the project execution team(s).
• Supports user requests for documentation and trains users in the EDMS System(s) deployed to the project.
• Documentation may include Engineering Technical, Non-Technical, Drawings, Vendor Documentation, As-Builts, various data books for each equipment or area and Maintenance Manuals.
• Coordinate all activities related to the Document Control procedure.
• Establish the Electronic Document Management System (EDMS) for a project in line with project specific requirements (supported by the Document Control and ICT Departments).
• Engineering and project documentation Technical, drawings and Non-Technical Documentation (i.e. Month-end Reports, Weekly Reports, Correspondence, Minutes of Meetings, Memorandums, etc..).
• Ensure the required handover documents are complete (both Native and PDF formats) in the correct folders and latest revisions for a streamlined handover.
• Assist in supporting internal and external audits.
• Ensure project documentation (Natives and PDF formats) is accurate.
• Ensures that all relevant Stakeholders are kept well informed and up to date on status of project deliverables and any technical aspects within Document Control.
• Managing the internal and external issuance of drawings and technical and non-technical documentation through the transmittal process.
• Receiving, tracking, and monitoring of incoming / outgoing Project documentation and maintaining electronic copies of project and vendor documentation.
• Generate reports from the EDMS system(s) to track document(s) status as required.

We are seeking a Document Controller, based out of our Toronto office who has had experience with InEight.

• Experience using SharePoint, Aconex, BIM360 Docs, Autodesk, Adobe, M-Files / Hubshare, Box and/or InEight would be advantageous.
• Ability to work well under pressure, work on multiple tasks at one time, prioritizing workloads and meeting deadlines.
• QA/QC Reports and Documentation
• Payment Certificates and Invoices
• Strong teamwork and communication skills
• Experience and understanding in the full life cycle of a project / study from start-up to close-out and handover.
• Must be able to work with a high degree of accuracy and significant attention to detail and possess excellent organizational skills.
• Availability to be “in office” environment minimum 2-3 days per week.
• Vendor Documentation (where applicable).
• 4+ years' experience in a similar role within the multi-disciplinary EPCM environment.