EHS BILINGUAL ORIENTATION OFFICE MANAGER

Description

The EHS Bilingual Orientation Office Manager is responsible for overseeing and guiding both English and Spanish administrative personnel in their tasks on the Orientation Team. In addition to overseeing the administrative functions, this role includes managing all safety orientation requests and scheduling of both English and Spanish orientation training classes. This role demands strong leadership, cross-cultural communication, and the ability to adapt training content to meet evolving site conditions and workforce needs.

• Maintain accurate documentation and records related to job functions.
• Serve as the key communication link between bilingual field staff, subcontractors, and English-speaking managers.
• Maintain office inventory and oversee office equipment.
• Review and update as needed the Standard Operating Procedures (SOP) for all tasks in Visitor Badging to include Visitor badges, Temp badges, Lost Badges and Orientation Training Badging.
• Uphold confidentiality and ensure compliance with company policies.
• Participate in required training sessions and safety briefings.
• Support onboarding and orientation for BGI EHS admins.
• Address administrative concerns and provide guidance to team members.
• Coordinate meetings for Orientation Manager, general contractors, and TSMC owners.
• Review third party employee timecards for correctness and approval.
• Collaborate with internal departments and external partners, as necessary.
• Manage day-to-day office functions, including scheduling, filing, and workflow organization.
• Promptly report unsafe conditions, equipment issues, or incidents to management.
• Oversee equipment and materials inventory, ordering, and distribution.
• Process monthly expenses in a timely manner.
• Manage communication, including phone calls, emails, and correspondence.

Requirements

• Demonstrate clear communication orally and in writing.
• 3 + years of office management experience (construction industry preferred)
• Excellent written & verbal communication skills
• Demonstrated ability to work independently and as part of a team
• Ability to handle confidential information with discretion
• Fluent in English and Spanish (spoken and written)
• Strong attention to detail
• High School Diploma required; associate or bachelor’s degree in business or construction management is a plus
• Proficient with Microsoft Outlook, Word, Excel, and PowerPoint

Benefits

Banda Group International, LLC is a world-class provider of environmental safety, security, technical, and project management support services for a diverse clientele across government and private sectors worldwide. Founded on the principles of environmental, health, and safety (EH&S), BGI offers a competitive salary, an excellent working environment, and a generous benefits package, including paid vacation, health insurance, and a robust 401K program.

• $1,500 yearly personal development reimbursement for all levels of employees.
• Accident, Critical Illness & Voluntary Life Insurance
• Veteran Support - Military Leave Program
• Robust PTO plan and 11 paid holidays a year.
• Corporate gym membership rates
• Boot Reimbursement Program for field employees
• Abundant employer contribution for HSA enrollees.
• 100% Employer paid Dental, Vision, Life, STD/LTD for all FT employees. (Dependents can be added with payroll contributions.)
• Excellent working environment with a strong Corporate Office located in Mesa, AZ, to support you throughout your projects.
• Medical plans PPO or HDHP Employer pays 80% of employee's premium. (Dependents can be added with payroll contributions.)
• Generous 401K, safe harbor program, up to 4% dollar-for-dollar match.

Training + Development

Interview process

Visa Sponsorship

Security clearance