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Administrative Assistant (Hybrid) - Digital Industries
Siemens
Provides operational and strategic admin support to Digital Industries leadership.
8d ago
Intermediate (4-7 years), Junior (1-3 years)
Full Time
Oakville, Ontario, Canada
Hybrid
Company Size
303,000 Employees
Service Specialisms
Industry Automation
Power Transmission
Imaging & Therapy Systems
Diagnostics
Rail Systems
Mobility & Logistics
Low & Medium Voltage
Smart Grid
Sector Specialisms
Industrial Automation
Building Automation
Rail Transport
Health Technology
Factory Automation
Process Industries
Pharmaceuticals
Chemicals
Role
What you would be doing
request management
tool support
it support
hardware procurement
supply ordering
calendar management
- Manage all incoming and external phone and email requests while ensuring that the customer and business priorities are always being maintained and monitor flow of information on behalf of the sales management.
- Assist DI employees in navigating internal tools and systems, contributing to operational efficiency and employee experience.
- Manage mail distribution and locker allocations.
- Manage the calendars for Digital Industries core management team enabling leadership effectiveness.
- Solve the world’s most significant problems – Be part of exciting and innovative projects.
- Provide administrative support (Virtual and In-Person) with aspects such as, but not limited to: booking travel arrangements, event coordination, organizing meetings and conferences; accurately processing invoices; reconciliation of travel and expense reports.
- Catalogue Ordering for office supplies and promotional items through Siemens tools such as: MyMall (Amazon, prominate).
- Coordinate the preparation and distribution of information in advance of upcoming meetings.
- Manage the end-to-end process for translation requests for announcements, including portal submission and vendor coordination, while also acting as a liaison between the requester and the vendor to ensure timely and accurate delivery of the final document(s).
- Participate in our celebrations, social events and offsite business events.
- Co-ordinate for ordering of mobile and IT hardware for team members as required.
- Independently prepare correspondence in an accurate and professional manner.
- Assist DI employees experiencing IT related issues, offering support and guidance to resolve or escalate concerns and contributing to a seamless productive work environment.
- Act as a key point of contact and back up for Digital Industries Management Team Assistant as required including vacation coverage.
What you bring
microsoft suite
business degree
3+ years
stakeholder management
bilingual
detail oriented
- Exceptional communication skills in English, both verbal and written.
- Ability to work with sensitive/confidential information while maintaining high degree of discretion and ethical standards of conduct.
- Experience working in a complex, matrix environment.
- Ability to build and manage relationships with internal and external stakeholders.
- Minimum 3 years of experience in an administrative support role in a corporate setting.
- Ability to operate effectively in a fast-paced environment, with the ability to adapt to change and pivot as needed.
- Demonstrated ability to think creatively and holistically, analyzing the broader organizational context to innovate and drive cross-collaborative success within a matrixed organization.
- Strong attention to detail.
- Education: A post-secondary Degree or Diploma in Business Administration or a relevant field.
- Ability to work independently and take initiative; self-motivated.
- Excellent problem-solver with a demonstrated ability to research solutions.
- Strong time management skills, with the ability to multi-task and prioritize effectively.
- Willingness to work flexible hours, with availability to accommodate early morning meetings or events as required.
- Asset(s): Bilingual (English / French) communication skills, both verbal and written.
- Demonstrated experience supporting and working effectively with senior management.
- Technical skills: Advanced working knowledge of Microsoft suite of applications: Teams, Outlook, Excel, Word, PowerPoint, and SharePoint.
- Support for on boarding and off boarding of employees.
- Opportunities to contribute your innovative ideas and get paid for them!
- Engaging, challenging, and fast evolving, cutting edge technological environment.
- Employee perks and discounts.
- Rewarding vacation entitlement with the opportunity to buy and sell your vacation depending on your lifestyle.
- Profit sharing available.
- Freedom and a healthy work- life balance– Embrace our flexible work environment with flex hours, telecommuting and digital workspaces.
- Opportunities to advance your career and mentorship programs on a local and global scale.
- Competitive total rewards package.
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Interview process
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Company
Overview
Founded in 1847
Historical Milestone
Established as a small telegraph company and transformed into a global leader in technology.
- The company drives progress with solutions in electrification, automation, and digitalization across industries.
- With cutting-edge products and services, it leads sustainable innovation for industries like energy, manufacturing, and infrastructure.
- Its impressive portfolio includes smart grids, automated factories, advanced healthcare technologies, and solutions for urban mobility.
- Siemens’ digital solutions enhance efficiency and sustainability in everything from smart buildings to electric vehicles.
- It has contributed to iconic projects, including energy-efficient train systems and automation in key industrial sectors.
- Transforming how industries use digital technology to optimize operations and tackle global challenges.
- Leading change is a team effort
- Our people are enthusiasts with diverse backgrounds, skills and interests
- Every individual is valued
- Ownership – empowering employees to take responsibility
- Collaboration – leveraging unique strengths to find creative solutions
- Respect & Inclusion – diverse, respectful, flat hierarchies, flexibility, celebrating individual contributions
90% reduction
Scope 1 & 2 emissions by 2030
Achieve a 90% reduction in own-operations greenhouse gas emissions compared to 2019 levels by 2030.
144 million tonnes
CO₂-equivalent avoided in FY 2024
Products sold in FY 2024 helped customers avoid approximately 144 million tonnes of CO₂-equivalent emissions.
100% renewable
Electricity by 2030
Transition to 100% renewable electricity across operations by 2030, aligned with the RE100 initiative.
90% reduction
Scope 3 emissions by 2050
Achieve a 90% reduction in value-chain (Scope 3) emissions by 2050, validated by the Science-Based Targets initiative.
- Achieve net‑zero greenhouse‑gas emissions across the value chain by 2050
- Own‑operations net‑zero by 2030
- Value‑chain (Scope 3) target: 30% reduction by 2030
- €650 million invested in decarbonization efforts by 2030
- 100% EV fleet (EV100) by 2030
- 100% net‑zero buildings (EP100) by 2030
- Scope 1 & 2 emissions reduced by 50% since 2019, Scope 3 by 15% since 2019
- Products sold in FY 2024 helped customers avoid ~144 million tonnes CO₂‑equivalent
- Eco‑design standard achievement: 54%; 25,000 Siemens products labeled “EcoTech” for sustainable design
- Landfill waste down ~12%; recycling share of total waste 84%
Women at 32%
Top Management Increase
Women in top management roles increased significantly from a baseline of 23% in FY 2020 to 32% in FY 2024.
- DEGREE strategic framework includes 'Equity' as a measurable field of action
- Global Equity program focuses on equal rights in hiring and internal promotion processes
- SBTi‑validated targets exclude DEI but inclusion embedded in governance and career development
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