Project Controls Specialist

Description

• Address and resolve billing discrepancies or client inquiries promptly and professionally.
• Support system and process transitions, ensuring staff adoption and understanding of new procedures.
• Develop and document Standard Operating Procedures (SOPs) to ensure consistency, compliance, andclarity across functions.
• Collaborate with operations and project teams to validate billing accuracy and ensure alignment withcontract terms.
• Partner with leadership to identify process inefficiencies and implement improvements in billingworkflows.
• Manage contract values, amendments, and updates to ensure accurate system records.
• Maintain comprehensive project records, track milestones, and monitor deliverables to ensurecompliance with schedules.
• Set up new projects in the ERP system (Deltek Vantagepoint), ensuring accurate client, contract, andfinancial information.
• Work is conducted using a computer, phone, and virtual collaboration tools, with regular communication with team members, clients, and stakeholders.
• Collect, compile, and track field reports for timely and accurate submission.
• Identify opportunities for process enhancement within project administration and billing workflows.
• While the work environment is typically climate-controlled, employees must ensure an appropriate and professional home office setup.
• Gather, verify, and maintain project data for proposal development and contract setup.
• Facilitate communication between Project Managers, clients, and internal departments to supportsmooth project execution.
• Support collections with documentation, verification, and follow-up on outstanding accounts.
• Maintain organized digital records of invoices, contracts, and project financial documentation.
• Employees are expected to manage multiple tasks in a dynamic setting that may involve virtual meetings, deadlines, and independent work.
• Generate and distribute project-related reports and documentation as needed.
• Collaborate with leadership to track KPIs, analyze data, and recommend improvements for operationaltransparency and efficiency.

Requirements

• This position does not require regular travel as part of its primary responsibilities. However, occasional
• Bachelor’s degree in Business Administration, Accounting, Engineering, or related field preferred; equivalent work experience considered.
• Excellent written and verbal communication skills.
• Adaptable to a dynamic, fast-paced environment with a “get it done” mindset.
• Ability to manage multiple priorities and meet deadlines effectively.
• Strong attention to detail and organizational skills.
• Experience with ERP systems Vantagepoint preferred, Deltek Vision acceptable).
• Analytical mindset with a focus on accuracy and process improvement.
• Familiarity with project contracts, setup, invoicing, and collections processes.
• 4-6+ years of experience in project coordination, billing, or accounting—preferably within engineering, construction, or technical services.
• Collaborative, customer-focused approach with professionalism in all communications.
• Advanced proficiency in Excel and Microsoft Office Suite.
• Demonstrated experience developing and refining internal processes to improve efficiency.
• This position primarily operates in a remote work environment, requiring the ability to perform job responsibilities from a home office setting with reliable internet access.
• Ability to work independently while collaborating across multiple teams.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance