Office & Administrative Coordinator

Description

• Create and distribute a monthly company newsletter featuring announcements, employee updates, and events
• Support compliance and documentation for programs such as H2B visas
• Maintain office supply inventory, reorder as needed and keep all work areas stocked and organized
• Oversee the cleanliness and organization of common spaces, including reception, and meeting rooms
• Support multiple departments (Service, Sales, HR, Accounting) with documentation, purchase orders, billing, and project-related paperwork
• Answer and route multi-line phone calls, take accurate messages, and respond promptly to inquiries
• Prepare and format reports, correspondence, and internal communications
• Manage incoming and outgoing mail, deliveries, and courier services
• Assist with new hire onboarding, including orientations and completion of required paperwork
• Be the first point of contact for visitors and callers, ensuring a professional and welcoming experience
• Assist with marketing tasks
• Assist with projects and initiatives that enhance office efficiency and employee experience
• Enter applicant data into the HRIS system and assist with phone screens and interview scheduling
• Manage the employee clothing program, including ordering and distribution
• Assist with scheduling and coordinating internal and external meetings, including preparing agendas and materials
• Arrange travel accommodations for staff
• Help plan and execute employee engagement activities, team-building events, and recognition programs
• Coordinate company-wide events and celebrations

Requirements

• Excellent communication skills and ability to handle confidential information professionally
• 3–5 years of administrative or office coordination experience
• Proficiency in Microsoft Office Suite
• Strong organizational and multitasking skills with attention to detail

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance