Bi-lingual Facilities Administrative Coordinator

Description

The Facilities Administrative Coordinator delivers administrative and operational support to the Facilities Management function at CMI’s Washington, DC customer site. The role ensures efficient coordination of facility services through accurate record‑keeping, vendor communication, service request tracking, and internal coordination. Bilingual fluency in English and Spanish is required.

Key responsibilities include maintaining accurate records of facility operations and work orders, tracking Service Request System (SRS) entries and integrating them with Maximo, and coordinating communications with vendors, contractors, and internal stakeholders. The coordinator also supports scheduling, follow‑ups, status reporting, and timely closure of service requests to promote operational efficiency.

• Maintain accurate facility operation records, work orders, and service documentation.
• Track and update Service Request System (SRS) entries, integrating with Maximo.
• Coordinate communication with vendors, contractors, and internal stakeholders.
• Support scheduling, follow‑ups, and status reporting for maintenance requests.
• Assist facilities leadership with administrative coordination and reporting.
• Ensure timely processing and closure of service requests.
• Manage multiple priorities and meet deadlines.
• Promote teamwork and results‑oriented operational excellence.

Requirements

Candidates must be fluent in written and spoken English and Spanish, detail‑oriented, self‑starting, and able to manage multiple priorities while meeting deadlines. Strong written and verbal communication, punctuality, reliability, and proficiency with facility management systems and administrative tools are essential.

• Speak and write fluently in English and Spanish.
• Demonstrate detail‑orientation, self‑starting attitude, and strong organization.
• Exhibit punctuality, reliability, and efficient task execution.
• Possess strong written and verbal communication skills.
• Be proficient with facility management systems and administrative tools.
• Apply operational business thinking.

Benefits

Success in this role relies on teamwork, results orientation, accountability, and operational business thinking. CMI is an equal‑opportunity employer committed to diversity and inclusion, offering accommodations for disabled applicants. The position pays an hourly rate of $23.41.

Training + Development

Interview process

Visa Sponsorship

Security clearance